The Falcon Group - Engineers, Architects, Capital Reserve Specialists, Energy Consultants · 10 hours ago
Project Associate - Admin / Office Manager
Jersey City, NJ
Full-time
Onsite
Entry Level
$50K/yr - $70K/yr
1+ years expThe Falcon Group is committed to delivering exceptional service across various industries, and they are seeking a Project Associate - Admin / Office Manager to provide administrative support. The role involves managing project-related tasks, maintaining office conditions, and assisting with onboarding new hires.
Architecture
Responsibilities
Proofreads, formats, and edits letters, reports, and all other correspondence from draft stage to client-ready work
Responsible for timely distribution of proposals, documents or reports being mailed, faxed, emailed or overnighted
Assists with filing and maintaining organized records, files, drawings, or other data essential to the project and ensures they are complete and stored appropriately
Assists in answering phone and performs office management duties
Works closely with teams to understand the scope of work, budget, goals, deliverables, and timeline to ensure project success
Responsible for setting up new clients and projects and facilitating project tracking in an ERP Software and Billing Software
Assists in preparing proposals, reports, specifications, finalizing bid forms and construction documents and distributes same to clients for review and contractors for bidding. Further assists in collecting contractor bids and prepares bid comparison tables and setting up future project cost projection tables for cost estimates and payment applications
Organizes field data to facilitate analysis and problem solving
Works with Executives on receivables and client project maintenance for billing and account accuracy
Participates in administrative staff meetings
Performs other related duties as assigned
Manages facilities to assist with safe and smooth operations
Maintains the office condition and arranges necessary repairs
Partner with HR to update and maintain office policies as necessary
Orders supplies, and tracks inventory to ensure items are readily in stock when needed
Accomplishes special project results by communicating and coordinating requirements with team, evaluating options, evaluating milestones, and meeting deadlines
Assists all departments and regions as needed
Assists with the day-to-day operations of the office
Assists in the onboarding process for new hires
Manages contract and price negotiations with office vendors
Keeps office equipment operating by following the necessary operating instructions
Assists with new office setups by renting space, establishing utilities, equipment and services
Maintains vendor relationships by responding to requests, providing information and resolving problems
Performs other duties as assigned by management
Qualification
Required
Bachelor's degree from a four-year college or university, or relevant work experience
One to two years of experience, and/ or training, or equivalent combination of education and experience
Proficiency with MS Office (Word, Excel, Outlook)
Excellent written and verbal communication skills
Excellent spelling, grammar, and proof-reading skills
Always presents in a professional manner
Self-starter with strong multi-tasking and follow-up skills
Ability to prioritize
Good time management skills and proactive approach
Strong attention to detail while maintaining consistent workflow and meeting deadlines
Ability to work independently as well as part of a team
Excellent customer service skills to represent the organization with clients, affiliates, and outside agencies and to efficiently obtain needed information
Ability to work overtime if needed
Benefits
Medical, Dental and Vision coverage, where we pay a portion of the premiums.
Supplement Insurance Options- Life, AD&D, Legal Plan, Pet Insurance, Critical Illness, Hospital Indemnity and Accident Plans.
Fully Company funded Short-Term & Long-Term Disability benefits.
401K- A retirement program where we provide a match up to 3%.
We offer Paid Holidays, Paid sick time and Vacation days.
Employee Referral Program.
Employee Recognition Program.
Continuing Education Reimbursement.
Professional Licensing Assistance.
Jury Duty Leave.
Maternity/Paternity Leave.
Mobile Phone Reimbursement/ discounts.
Employee Assistance Program.
Workers Compensation.
Company
The Falcon Group - Engineers, Architects, Capital Reserve Specialists, Energy Consultants
At The Falcon Group, our team of experienced professionals comes together to provide a wide range of services to meet all of our clients’ specific needs.
51-200 employees
H1B Sponsorship
The Falcon Group - Engineers, Architects, Capital Reserve Specialists, Energy Consultants has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (5)
2022 (3)
Funding
Current Stage
Growth StageLeadership Team
Clifton McElyea
Chief Financial Officer
Emanuel Caras
DIRECTOR OF NYC ARCHITECTURE, FORENSICS, CLAIMS
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