Inside Higher Ed · 2 days ago
Human Resources Specialist HRIS/Data/Operations
Thousand Oaks, CA
Full-time
Onsite
Mid Level
$27/hr - $30/hr
3+ years expInside Higher Ed, associated with California Lutheran University, is seeking a Human Resources Specialist for HRIS/Data/Operations. This role provides technical and administrative support for HR operations, focusing on maintaining HRIS systems, ensuring data integrity, and supporting related processes.
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Responsibilities
Provides maintenance and ongoing administration of multiple Human Resources Information Systems (HRIS) and related applications, including the applicant tracking system and Dynamic Forms (e.g., Colleague, eMAP), ensuring data integrity, accuracy, and compliance
Performs data entry, validation, and routine data integrity audits for employee personnel actions, job data, pay changes, organizational structure updates, and supporting documentation across multiple HR systems and applications
Establishes and maintains employee positions and organizational data within HR systems; identifies system issues affecting HR data or processes and coordinates resolution with appropriate internal or external resources, as needed
Collaborates with Payroll to support accurate payroll processing by preparing and reviewing change reports, tracking updates between HRIS and payroll systems, and reconciling records to ensure consistency
Researches, compiles, and prepares standard and ad hoc HR reports, ensuring accuracy, completeness, and timely delivery
Coordinates and administers the new hire onboarding process, including onboarding sessions, completion and verification of required employment documentation (e.g., I-9 and E-Verify), assignment of onboarding materials, background checks, and initial establishment of personnel files
Maintains, audits, and safeguards employee records and confidential personnel files in compliance with University policies and applicable laws, including required compliance audits (e.g., I-9 reviews)
Provides basic benefits administration support, including employee data updates, enrollment and status changes, coordination with payroll and vendors, and support for Workers' Compensation and unemployment insurance processes
Coordinates communication with employees, applicants, departments, administrators, and external parties to provide information and assistance regarding HR policies, procedures, personnel records, and benefits-related inquiries
Assists with the development, review, and improvement of HR protocols, processes, and materials; participates in special projects and departmental initiatives; and represents the department at meetings and events, as assigned
Performs other duties as assigned
Qualification
Required
Any combination equivalent to: two years of college coursework and three (3) years of progressively responsible administrative or human resources experience, which includes experience working with human resources systems, databases, payroll administration or administrative information systems
Preferred
Human resources experience in a higher education setting
Experience with Ellucian Colleague
Experience with payroll system
Company
Inside Higher Ed
Inside Higher Ed is the online source for news, opinion, and jobs related to higher education.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2022-01-10Acquired
2006-08-31Series Unknown
Leadership Team
Stephanie Shweiki
Director, Foundation Partnerships
Recent News
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