Florida International University · 2 hours ago
Office Manager
Miami, FL
Full-time
Onsite
Mid, Senior Level
$50K/yr - $55K/yr
6+ years expFlorida International University is a Top 50 public research university with a focus on student success and community engagement. The Office Manager will manage day-to-day operations of the Department of Religious Studies, coordinate administrative tasks, and oversee departmental records and budget management.
EducationHigher EducationPublic RelationsUniversities
Responsibilities
Monitors the department budget and submits all purchasing requests via the Financials portal, along with GovQuote, TCM, and Direct Services Organization (DSO[EA1.1]) requests. Serves as the financial liaison between the Department, School, Controllers Office, Purchasing, vendors, and other University and external offices. Assures the timely and correct payment of departmental invoices
Maintains and coordinates the submission of all records, digital and printed, related to department faculty, staff time reports, facilities, equipment, and operations. Ensures that SharePoint site and departmental website are kept up to date and organized
Works with the Chair and Directors of the Graduate and Undergraduate programs on planning daily operations of the Department. Represents the Chair at meetings to obtain and disseminate information. Supervises all program operations in the absence of the Chair. Assists with schedules and helps coordinate departmental events
Trains, supervises, and provides guidance to staff, temporary staff, student assistants, and Federal Work Study students to assure compliance with University School and Department policies and procedures in all areas. Assigns tasks, approves leave, and ensures coverage of office operations. Reviews and approves bi-weekly payroll for support staff
Assists in the preparation of fall, spring, and summer schedules and assignments. Facilitates special class scheduling, including room and media requests. Works with faculty on the preparation of class materials
Communicates with the Green School Deans Office on matters related to HR actions for the Department of Religious Studies. Prepares department HR actions to include, but not limited to, creating contracts for faculty overloads, adjunct and graduate assistant contracts, temporary (student and non-student) appointment hires, and person of interest (POI) agreements, employee leave forms and other actions
Manages and reconciles departmental expenses, including travel and other expenses using the university's credit card. Submits requisitions and receives goods and/or services against purchase orders; creates travel authorizations and expense reports through the University's financial system. May process contracts in accordance with university purchasing guidelines. Adheres to university credit card policies and procedures
Assists with the coordination of the department's study abroad programs, including vendor payments, travel documentation, supplier registration, and contract submissions
Establishes and manages goals for departmental staff, measures outcomes on a biannual basis, and reviews PEP evaluations and staff performance with the Chair
Attends and participates in HR related trainings as needed to maintain competencies in all departmental functions, policies, and procedures. Cross-trains procedures with departmental staff to ensure smooth operation of business processes
Prepares and submits all department related paperwork associated to in-unit grant activity for faculty and postdoctoral fellows
Greets students and visitors, provides orientation for new graduate students, and assists in preparing thesis forms
Performs other related duties as assigned or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position
Processes or facilitates Visa transactions in collaboration with SIPA HR
Qualification
Required
High school diploma or GED
Six (6) years of office or related experience providing administrative support to include coordinating/managing functions of an office or department
Ability to work flexible hours as needed
Required to spend 50% or more of time operating a computer
Expanded Background Check
Company
Florida International University
Florida International University is an American metropolitan public research university located in Greater Miami.
5001-10000 employees
H1B Sponsorship
Florida International University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (52)
2024 (50)
2023 (50)
2022 (42)
2021 (59)
2020 (45)
Funding
Current Stage
Late StageTotal Funding
$7.95MKey Investors
National Oceanic and Atmospheric AdministrationUS Department of EnergyNational Endowment for the Humanities (NEH)
2024-10-20Grant· $0.4M
2024-03-28Grant
2023-01-10Grant· $0.15M
Leadership Team
Kenneth C. Hall
Senior Vice President of University Advacement and CEO of the FIU Foundation
Pablo Ortiz
Interim Senior Vice President of Advancement and Chief Executive Officer of FIU Foundation
Recent News
News-Medical.Net
2026-01-23
2026-01-22
2025-12-21
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