Salas O'Brien · 14 hours ago
Commissioning Coordinator
United States
Full-time
Remote
Mid, Senior Level
$60K/yr - $75K/yr
5+ years expSalas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for clients and the world. The Commissioning Coordinator will provide general administrative support to the Commissioning Team, ensuring quality and consistency in project documentation and communication.
Industrial EngineeringMechanical Engineering
Responsibilities
Proofreading and formatting documents produced for or by the PM and/or project team members to ensure consistency of style, application of Salas O’Brien and client standards, and overall quality
Monitor and help to keep project staffing and financial performance current in firm’s internal project management system
Maintains up-to-date project files including hardcopy and electronic versions according to Salas O’Brien standards
Administer and oversee proper record keeping of all Commissioning Documentation according to office procedure
Manage Project Database for all eligible projects
Distributes project information to appropriate members of the Salas O’Brien project team, client team, and other consultants in a timely fashion. May have occasional contact with client and other outside consultants regarding transfer of information, documents, timelines, etc
Consult with Commissioning Project Manager to ensure Commissioning Documentation is distributed to the Owner, Design and Construction Teams
Assist Commissioning Project Manager in scheduling meetings
Alert Commissioning Team Leader and Project Manager to anything that might not be in the best interest of the project, client satisfaction or may have a negative effect on the project team
Create transmittals for outgoing mail and deliveries
Filing, scheduling appointments, setting up and attending meetings (as necessary)
Assists IT and HR with new hire workspace set up
Drafting and typing correspondence
Assist in maintaining PE Registrations and Corporate Registrations
Assist in maintenance of company-wide forms on the intranet
Qualification
Required
You have at least a high school diploma and a minimum of 5 years' experience in the Architecture/Engineer industry
Demonstrated knowledge and skills of MS-Office (Word, Excel, Outlook, PowerPoint, MS Project) and Deltek Vison are required
Time Management: Managing one's own time and the time of others
Excellent organization and communication skills are essential
Read and clearly speak English, follow written and verbal instructions, write legibly for logs and documentation
Work both independently and as a team member and maintain a clean and organized workplace
Excellent oral and written communication skills
Creative thinker with effective teamwork skills
Ability to work in a fast-paced multi-discipline team environment
Ability to prioritize tasks effectively in the face of shifting projects and deadlines
A confident and positive attitude with colleagues and clients
Good communication skills, combined with organizational skills, the ability to plan, balance and prioritize work
Other duties as assigned
Preferred
Experience in specifications is a plus
Benefits
Medical, dental, and vision insurance
401(k) with company match
Paid time off and company holidays
Wellness programs and employee assistance resources
Professional development support
Company
Salas O'Brien
Salas O'Brien is a national leading Facilities Planning, Commissioning, Construction Management and Mechanical, Electrical.
1001-5000 employees
H1B Sponsorship
Salas O'Brien has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (15)
2024 (3)
2023 (2)
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Blackstone Group
2024-01-22Private Equity
Leadership Team
Paul Silva
Chief Operating Officer
Karl F. Frey
Retired
Recent News
Sports Business Journal
2025-10-24
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2025-10-16
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