Inside Higher Ed · 5 hours ago
Executive Assistant, College of Professional Studies
Denver, CO
Full-time
Hybrid
Entry, Mid Level
$65K/yr - $75K/yr
2+ years expInside Higher Ed is associated with the University of Denver's College of Professional Studies, which focuses on adult education through online and hybrid programs. The Executive Assistant will provide comprehensive administrative support to the Dean, manage communications and scheduling, and facilitate professional relationships within the college and beyond.
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Responsibilities
Manages the calendar of the Dean, communications, travel, and daily workflow, ensuring priorities are addressed efficiently and the Dean is prepared for meetings and events
Provides front-line office support for the Dean's Suite, including phone and visitor triage, meeting logistics, preparation of agendas and materials, confidential correspondence, and accurate recordkeeping in alignment with University policies
Supports internal communications by drafting and distributing updates and announcements from the Dean to faculty and staff under the Deans direction
Facilitates prompt, professional communication and strong working relationships between the Dean's Suite and a wide range of stakeholders, including faculty, staff, students, senior leadership, alumni, and external partners; may communicate on behalf of the Dean when appropriate
Coordinates meetings and events for the College of Professional Studies, including donor visits, accreditation site visits, and community events, managing logistics such as scheduling, catering, room reservations, and guest coordination, with day-of support as needed
Tracks and organizes incoming issues, concerns, and requests directed to the Dean, researching background information and preparing prioritized summaries for the Deans review and decision-making, then following up on action items to ensure timely resolution
Supports operational functions for the Dean's Suite, which may include coordinating performance review processes and managing routine business operations such as supplies and expense reports
Performs other duties that advance the work and mission of the College of Professional Studies and the Dean's priorities, collaborating with colleagues across the University and modeling professionalism, discretion, and a commitment to inclusive customer service
Creates presentation materials for internal University meetings and events
Prepares and provides monthly and special reports
Qualification
Required
A two-year degree or equivalent training and experience
2-3 years of work experience that is directly related to the essential job functions
Experience providing administrative support in a professional office environment
Experience with the Microsoft suite including Teams and Outlook
Experience using AI tools (such as ChatGPT, Claude, or similar) to support work efficiency and productivity
Preferred
Bachelors degree or equivalent training and experience
4-6 years relevant experience providing administrative assistance that is directly related to the essential job functions
Experience communicating with, and assisting high-level leadership, donors, and external and internal contacts
Experience in higher education or a similar complex environment
Experience with DU systems such as Concur, Banner, Piosphere, Tableau, Momentus, etc
Benefits
Medical
Dental
Retirement
Paid time off
Tuition benefit
ECO pass
Company
Inside Higher Ed
Inside Higher Ed is the online source for news, opinion, and jobs related to higher education.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2022-01-10Acquired
2006-08-31Series Unknown
Leadership Team
Stephanie Shweiki
Director, Foundation Partnerships
Recent News
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