Loyola Medicine · 11 hours ago
Executive Secretary
Melrose Park, IL
Full-time
Onsite
Senior Level
$22.07/hr - $34.21/hr
6+ years expLoyola Medicine is a nationally ranked academic, quaternary care system based in Chicago's western suburbs. They are seeking an Executive Secretary to provide high-level administrative and secretarial support, manage complex schedules, and ensure the smooth operation of the executive’s daily activities.
Hospital & Health Care
Responsibilities
Provide high-level administrative support, including managing incoming calls, monitoring executive emails, coordinating calendars, and preparing materials for meetings and travel
Draft and edit professional correspondence, reports, summaries, announcements, and training materials while compiling accurate data for leadership review
Support executive initiatives by conducting research, gathering information, and preparing summaries, presentations, and other project-related documents
Plan and coordinate department events, meetings, and leadership functions both on-site and off-site
Maintain well-organized filing systems, records, and documentation for departmental activities and projects
Mentor and provide guidance to junior administrative staff to support skill development and workflow efficiency
Manage departmental purchasing and expense processes, including requisitions, expense reports, supply ordering, and equipment maintenance, ensuring compliance with policies
Serve as a back-up resource for Nursing and Senior Leadership Administration to ensure continuity of operations
Qualification
Required
High School Diploma, plus training acquired through work experience or related education
6–10 years of previous job-related administrative support experience, preferably supporting senior leadership
Preferred
Administrative or technical background acquired through 2–3 years of college
Business or related field
Benefits
Benefits from Day One
DailyPay! Work today/Get paid today
Tuition Reimbursement
Career Development
Referral Rewards
Strong Team Culture
Career Growth Opportunities
Company
Loyola Medicine
Loyola Medicine is a member of Trinity Health.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Shawn Vincent
CEO Loyola Medicine & President Trinity Health Illinois and Indiana
Melissa Lukasick
Chief Financial Officer - Illinois Region
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