Aston Carter · 10 hours ago
Executive Assistant (Direct Placement)
Lake Forest, CA
Full-time
Hybrid
Mid, Senior Level
$85K/yr - $105K/yr
7+ years expAston Carter is a company that provides world-class corporate talent solutions to clients across the globe. They are seeking an Executive Assistant to the CEO, a critical role responsible for managing complex logistics, information flow, and executive infrastructure while maintaining confidentiality and leveraging AI tools to enhance productivity.
ConsultingHuman ResourcesInformation Technology
Responsibilities
Own and proactively manage a fast-moving, high-density CEO calendar
Prioritize time based on strategic impact, Board cadence, and business urgency
Anticipate conflicts, rapidly re-sequence schedules, and protect executive focus
Coordinate across time zones and sr stakeholders seamlessly
Arrange complex domestic and international travel, including multi-city itineraries
Ensure travel efficiency, contingency planning, and alignment with CEO preferences
Manage logistics with precision to minimize disruption and maximize productivity
Triage and manage CEO email inbox with sound judgment and discretion
Draft responses, flag priority issues, and escalate appropriately
Maintain professional, timely communication on behalf of the CEO when needed
Coordinate Board meetings, executive sessions, and leadership offsites
Manage logistics, agendas, materials, and follow-ups
Support preparation, distribution, and secure handling of Board decks and documentation
Interface confidently with Board members and senior leaders
Manage CEO and C-Suite expense reporting accurately and efficiently
Ensure compliance with internal policies and audit expectations
Oversee executive office and related facility needs
Coordinate vendors, access, and office logistics to maintain a professional environment
Leverage AI tools for scheduling optimization, summarization, prioritization, and workflow automation
Continuously improve executive support processes through technology and systems thinking
Handle highly sensitive information with absolute discretion
Exercise mature judgment in ambiguous, high-stakes situations
Qualification
Required
BA Degree a must have
7-10+ years of experience supporting CEO or c-suite executives
High level of AI (artificial intelligence) proficiency and comfort using emerging tools to enhance productivity
Advanced proficiency in Outlook, Teams, Microsoft Office, and expense systems (Concur or any other similar system)
Proven success supporting a high-speed, highly demanding executive
Calendar management
Expense reports
Travel arrangements - domestic and international
executive support
Calendar management
Executive administrative support
Preferred
Exposure to or experience working with a private equity firm or other outside investors highly preferred
Ideally experience supporting multiple c-suite executives
Benefits
5% AIP bonus for the year
Medical vision dental
401K + match
Company
Aston Carter
Aston Carter is a staffing and recruiting company providing risk and compliance services.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2011-01-31Acquired
Leadership Team
Juan Pablo McCausland-PHR, CDP
Human Resources Business Partner
Sherry Guevara
Regional Human Resources Partner-West Region
Recent News
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