E*TRADE from Morgan Stanley · 2 weeks ago
Administrative Assistant (Administrative Assistant) : Job Level - Non-Exempt
New York, New York, United States of America
Full-time
Onsite
Mid, Senior Level
$70K/yr - $115K/yr
5+ years expE*TRADE from Morgan Stanley is a leading financial services company that helps clients reach their financial goals. The Administrative Assistant will provide essential administrative support to senior members, manage calendars, coordinate travel, and assist with various office tasks to ensure smooth operations.
BankingFinanceFinancial Services
Responsibilities
Act as first point of contact for inbound and outbound phone calls for managers, applying discretion and judgement when dealing with sensitive information
Understand the important clients/colleagues of each manager, take accurate messages and stay informed of manger's whereabouts
Interface with various departments to collect information, respond to requests and obtain services on behalf of managers
Maintain managers calendars via Outlook which includes scheduling meetings/ conference calls, addressing meeting conflicts and assisting with hosting video conferences
Plan and organize internal events including event registrations, conference room reservations, multimedia support, and catering requests
Arrange all aspects of domestic and international travel which includes booking flights, providing travel itinerary, arranging hotels and car service, assisting with international travel requirements (ie, visas, entry letters)
Prepare and submit expense reports on a timely basis for travel or business-related expenses, follow up on discrepancies and missing receipts to keep balances current
Create, edit and format documents using Microsoft Office Suite and Adobe Pro
Collaborate and gather documents for upload onto internal and regulatory systems or for printing and binding, if necessary
Manage team's shared sites such as Microsoft Teams, SharePoint and other collaborative sites
Support your dedicated team by assisting with the onboarding/offboarding of contingent workers and employees, creating and maintaining mail groups, ordering office supplies, receiving guests/visitor and handling all incoming/outgoing mail and packages
Process invoices and create funding requests using internal platforms
Assist on adhoc projects and provide backup coverage for other administrative assistants, as needed
Qualification
Required
Experience supporting multiple senior professionals including heavy calendars management and phone coverage
Must be flexible covering different managers' as group grows or changes
Experience working in the financial services industry (5-10 years)
Excellent communication, writing, judgment, and problem-solving skills
Strong attention to detail as well as solid organization/time management skills
Must be an enthusiastic and positive team player who is willing to help out and work well with others
Able to work in a fast-paced environment and handle multiple tasks concurrently
Proficient in the Microsoft Office suite especially PowerPoint, Excel and Outlook for email, calendar and contacts
Knowledge of O365 and Microsoft Teams a plus
Ability to be proactive and keep current with office procedures and technical training as well as all policy guidelines and compliance requirements
Experience and knowledge of CSTO, Concur, SharePoint, Fieldglass and Ariba a plus
Solid typing skills (60+ wpm)
Preferred
College Degree Preferred (or 5+ years of relative corporate experience preferred)
Benefits
Some of the most attractive and comprehensive employee benefits and perks in the industry
Company
E*TRADE from Morgan Stanley
E*TRADE from Morgan Stanley is a pioneer in the online brokerage industry.
1001-5000 employees
Funding
Current Stage
Public CompanyTotal Funding
unknown2020-02-20Acquired
1996-08-16IPO
Leadership Team
Julia Miller
Executive Director, Creative Services
Recent News
2025-11-07
2025-10-14
Company data provided by crunchbase