Connect Tech+Talent · 7 hours ago
Executive Legal Secretary – Transactional and Litigation
Austin, TX
Full-time
Onsite
Mid Level
3+ years expConnect Tech+Talent is seeking an Executive Legal Secretary to provide a full range of administrative support to multiple attorneys in the Transactional and Litigation Sections. The role involves preparing legal documents, managing calendars, and ensuring efficient document management while maintaining confidentiality and excellent customer service.
Information TechnologySoftware
Hiring Manager
Vignesh Ayyasamy
Responsibilities
Prepares draft documents such as briefs, complaints, motions, subpoenas, and summonses, using firm templates and information from attorneys
Coordinates multi-documents for filing, formatting as appropriate for each court (consistent with litigation filing requirements). E-files in both State and Federal courts, as needed
Enters and maintains all case information in Court Alert (dates, reminders, etc.)
Prepares notebooks, binders, exhibits, and other documentation as needed
Opens new client/matter files and runs conflict checks in coordination with the New Business Intake team
Organizes and maintains all documents in the document management system. Maintains documents in an efficient and effective manner
Coordinates document management with either Litigation Support Managers or by saving to the appropriate file management location
Proofreads documents for grammar, punctuation, syntax and formatting consistency
Manages calendar and assists timekeepers in meeting deadlines. Apprises timekeeper(s) of responsibilities in advance of commitment, as needed
Coordinates conferences and meetings, including conference room scheduling, video conferencing scheduling, coordinating meals, and preparing materials, as necessary
Handles billing process under the guidance of the attorney, including time entry and billing memos. Ensures timekeepers time entry is closed in a timely manner
Receives clients and visitors. Maintains excellent customer service with clients. Observes confidentiality of attorney/client relationship. Prepares materials for client meetings, updates client contact lists, interfaces with client questions
Handles check requests, travel expenses and travel arrangements, including airline, car and hotel reservations
Processes new attorneys’ admissions to jurisdictions needed for them to be able to file with the court
Assists attorneys with memberships outside of the Firm, as needed
Coordinates CLE’s for attorneys (submitting for approval, etc.)
Reads, sorts and dates incoming mail. Ensures outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery
Prepares materials for publication or speaking engagements
Performs research as needed, utilizing the internet or other web-based programs
Coordinates secretary backup support in accordance with the scheduled time off to ensure assistance is provided as necessary
Adheres to Firm policies and procedures as outlined in the Firm Handbooks
Qualification
Required
3-5 five years Transactional and Litigation experience required. Mid-to-large size firm preferred
Proficient in Microsoft Office Suite (Outlook, Word, Excel), document management systems (NetDocs), billing software (Carpe Diem) and expense software (Chrome River)
Solid experience working in ECF and Texas state e-filing systems. Familiarity with state and federal rules and procedures
Ability to prepare complex documents using advanced word processing features including styles, section formatting, merge, tables, redlining, cross referencing, indices, table of contents, table of authorities, etc
Strong attention to detail, proof-reading skills, organizational skills, and ability to manage time effectively
Excellent interpersonal and communication skills and the ability to collaborate well in a team
Self-starter with the ability to work independently and to perform with a high level of accuracy in a high-volume environment
Ability to multi-task while maintaining a quality work product, balancing workload, and meeting deadlines
Above average customer service skills with a willingness to help others
Ability to work overtime as needed
Preferred
Bachelor's degree preferred
Company
Connect Tech+Talent
Connect Tech+Talent brings together highly qualified technology professionals with great companies.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase