ExecutivePlacements.com · 9 hours ago
Remote Administrative Assistant/Receptionist
United States
Full-time
Remote
New Grad, Entry Level
$11/hr - $14/hrExecutivePlacements.com is seeking a Remote Administrative Assistant/Receptionist who excels in multitasking and communication. The role involves assisting management and visitors, handling office tasks, and maintaining a positive presence in the workplace.
Human ResourcesOnline PortalsRecruiting
Responsibilities
Arranging staff meetings and scheduling appointments
Answering or transferring phone calls and taking messages for select staff members
Maintaining the office calendar
Write memos, meeting minutes, and email inquiries, correspondences, invoices, and receipts, and create spreadsheets and other reports as needed
Keeping the office database and filing system up to date and organized
Purchasing office, classroom, kitchen, and food supplies
Assisting with managing work with vendors
Assist with organizing both internal and external community events
Maintaining social media accounts
Performing some Human Resources Management functions
Working with office equipment vendors to purchase and maintain office equipment such as printers and fax machines
Sorting and delivering all mail and faxes
Handling office tasks, such as filing, generating reports and presentations
Collate and distribute mail
Write and edit documents from letters to reports and instructional documents
Create and maintain filing systems, both electronic and physical
Manage accounts and perform light bookkeeping
Preparing agendas for meetings and making arrangements, such as cording catering for staff meetings, luncheons, committee meetings, board meetings and other administrative meetings
Work in a standard office environment with extensive public contact and frequent interruptions
Qualification
Required
Excellent communication skills
Upbeat attitude
Ability to assist management and visitors
Handle office tasks
Provide polite and professional assistance via phone, mail, and e-mail
Make reservations for travel arrangements
Professional, polite, and attentive
Accurate and prepared
Responsive and willing to meet challenges
Proficiency with Microsoft Office, including Word, Outlook, PowerPoint, and Excel
Genuine desire to meet the needs of others
Arrange staff meetings and schedule appointments
Answer or transfer phone calls and take messages
Maintain the office calendar
Write memos, meeting minutes, and email inquiries
Create spreadsheets and reports as needed
Keep the office database and filing system organized
Purchase office, classroom, kitchen, and food supplies
Assist with managing work with vendors
Organize internal and external community events
Maintain social media accounts
Perform some Human Resources Management functions
Work with office equipment vendors
Sort and deliver all mail and faxes
Handle office tasks such as filing and generating reports
Collate and distribute mail
Write and edit documents from letters to reports
Create and maintain filing systems, both electronic and physical
Manage accounts and perform light bookkeeping
Prepare agendas for meetings and make arrangements
Work in a standard office environment with extensive public contact
Sufficient physical ability and mobility to work in an office setting
Stand or sit for prolonged periods of time
Occasionally stoop, bend, kneel, crouch, reach, and twist
Lift, carry, push, and/or pull light to moderate amounts of weight (50lbs)
Operate office equipment requiring repetitive hand movement and fine coordination
Travel to other locations using various modes of transportation
Verbally communicate to exchange information
Benefits
Dental insurance
Health insurance
Vision insurance
Company
ExecutivePlacements.com
Online recruitment
Founded in 2011
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase