Walt Disney World · 6 hours ago
Executive Assistant (All Star Resorts)
Lake Buena Vista, FL
Full-time
Onsite
Mid Level
3+ years expWalt Disney World is a renowned entertainment company that creates happiness through storytelling and innovative experiences. The Executive Assistant will provide essential administrative support to the General Manager of Disney's All Star Resorts, ensuring the executive is well-prepared and equipped to drive the team's missions forward.
HospitalityLeisureTourismTravel
Responsibilities
Manage complex calendars, travel, and entertainment expenses
Oversee onboarding/offboarding processes and track team time off in SAP
Plan recognition initiatives, team events, and office logistics
Handle office operations, including ordering supplies and equipment
Prepare reports, correspondence, and professional PowerPoint presentations
Schedule, facilitate, and document meetings, including managing AV needs and ensuring follow-ups on action items
Ensure the executive is well-prepared for meetings and events
Handle sensitive information with discretion
Partner with department teams on office procedures, IT troubleshooting and event coordination
Manage Workday headcount requisitions and track recruiting efforts
Qualification
Required
At least 3 years of office or equivalent experience providing executive support to Directors or higher in a corporate environment
Proven ability to manage complex executive logistics, including calendar coordination, resolving scheduling conflicts, preparing agendas, organizing travel (domestic and international), and preparing detailed itineraries
Strong written and verbal communication skills, with experience facilitating effective cross-team communication, managing sensitive information with discretion, and preparing polished executive materials
Advanced proficiency with tools such as Outlook, Microsoft Office Suite (Excel, Word, PowerPoint), Teams, SAP, Workday, and Concur and preferred experience with Coupa, Smartsheet, and/or Canva, with the ability to quickly adapt to new software and systems
Exceptional organizational skills, with a proven ability to prioritize tasks, meet deadlines, and efficiently manage multiple initiatives, including tracking and communicating progress
Demonstrated expertise in administrative tasks such as processing purchase orders and invoices, ordering office supplies, and addressing maintenance requests
A proactive, solution-focused problem solver, with a service-oriented approach to supporting executives and fostering team collaboration and engagement
Experience in coordinating events and meetings, onboarding new team members, and promoting a collaborative and engaged team environment
Proven track record of handling confidential information, exercising sound judgment, and maintaining a high level of discretion
High level of attention to detail, with the ability to manage urgent requests and ad-hoc tasks with minimal supervision
An Associate's degree or equivalent experience
Preferred
Previous experience in a role supporting executives at The Walt Disney Company or similar large organizations
Ability to cultivate and maintain relationships with executives, peers, and cross-functional teams
Operations Leadership Experience
Experience in Space Planning and design
Bachelor's Degree in Business Administration, Organizational Leadership, Communications, or related fields is preferred
Benefits
Health and savings benefits
Educational opportunities
Special extras that only Disney can provide
Company
Walt Disney World
Walt Disney World is a media and entertainment company that offers resorts are a cost-saving way to have a magical vacation.
10001+ employees
H1B Sponsorship
Walt Disney World has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (83)
2024 (63)
2023 (96)
2022 (130)
2021 (30)
2020 (40)
Funding
Current Stage
Late StageTotal Funding
unknown2019-08-04Series Unknown
Leadership Team
Colleen - Work Salisbury
HR Business Partner
Danielle Victory, PHR, SHRM-CP
Associate HR Business Partner
Recent News
The Orlando Sentinel
2026-01-16
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2026-01-11
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2025-12-13
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