RESOURCE PRO, LLC · 3 hours ago
Executive Admin/ Health and Wellness cordinator
Greater Philadelphia
Full-time
Hybrid
Mid LevelRESOURCE PRO, LLC is dedicated to providing essential services in licensed residential settings to ensure the health and welfare of individuals. They are seeking an Executive Administrative and Health and Wellness Coordinator to support agency leadership and coordinate medical and wellness activities across residential programs.
Mental Health Care
Responsibilities
Provide executive-level administrative support, including managing calendars and scheduling resident medical appointments within required timeframes
Collect, organize, and supply medical paperwork for all health-related appointments
Track appointment follow-ups and ensure documentation is complete and compliant
Communicate with families, guardians, and designated contacts to support continuity of care and relay updates
Coordinate with Direct Support Professionals to ensure medical care is carried out accurately and on time
Verify that resident health documentation is properly maintained by DSPs
Maintain records in compliance with PA 6400 regulations
Coordinate with the agency nurse to ensure staff receive required health and wellness training
Assist the Senior Administrator with hiring, interviewing, onboarding, and new staff orientation
Prepare professional, confidential correspondence and internal communications
Create and maintain reports, presentations, meeting notes, and agency files
Serve as a liaison between the Executive Office and internal departments on special projects
Follow up with teams to ensure agreed-upon action items are completed
Coordinate and manage meetings and agency-related events
Support HR-wide internal communications and documentation tracking
Develop and maintain tracking spreadsheets and records management systems
Answer phone inquiries, route calls, and provide agency information
Perform general clerical and administrative duties as needed
Participate in on-call rotation and provide occasional evening or weekend support
Qualification
Required
Bachelor's degree required
Proven experience in executive administrative assistance or senior administrative roles
Strong organizational, interpersonal, and communication skills
Ability to manage multiple priorities while maintaining attention to detail
Proficiency with Microsoft Office and similar office tools
Ability to work independently and collaboratively in a hybrid environment
Flexible, adaptable, and willing to roll up sleeves in a small team setting
Preferred
Business Administration, Communications, or a related field preferred
Experience coordinating health and wellness initiatives is a plus
Knowledge of PA 6400 regulations preferred, or willingness to learn quickly
Benefits
Health Insurance
401k
Paid time off
Company
RESOURCE PRO, LLC
Resource Pro, LLC would provide direct (face-to-face) and indirect services in our owned, rented/leased, or operated licensed residential settings.
Founded in 2017
11-50 employees
H1B Sponsorship
RESOURCE PRO, LLC has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2023 (1)
2021 (3)
2020 (2)
Funding
Current Stage
Early StageCompany data provided by crunchbase