State of Florida · 23 hours ago
SECRETARY SPECIALIST - 80059604
Miami, FL
Full-time
Onsite
Entry Level
2+ years expThe State of Florida's Department of Juvenile Justice is seeking a Secretary Specialist to provide clerical support and administrative functions. The role involves scheduling appointments, managing correspondence, and maintaining office supplies, while ensuring excellent customer service to staff and visitors.
Government Administration
No H1B
Responsibilities
Schedules appointments and make all travel arrangements for the Juvenile Probation Officer Supervisor and staff
Answer all incoming calls, accurately take and distribute messages, provide assistance to staff, clients and visitors
Greet all guests in a polite and courteous manner and direct them to the appropriate staff, program, or resources
Maintain accurate inventory of supplies for the unit, ensure proper functioning of all office equipment and make arrangements for service calls whenever necessary
Tracks usage of postage meter and ensures adequate postage on hand for the circuit
Receive and review all incoming mail and correspondences for the Juvenile Probation Officer Supervisor and staff
Prepare responses as deemed necessary
Forward any pertinent correspondence to Juvenile Probation Officer Supervisor and staff
Maintain a file of all correspondence
Sort, stamp, and direct outgoing mail
Type correspondences reports, records, orders and other office documents from rough drafts, notes and oral instructions and submit in a timely manner
Proofreads all typed assignments and correspondence for JPOS and JPOs of the unit as needed
Ensure correspondence is free of misspelled words, grammatical errors or visible corrections prior to submittal for approval of final draft
Attend all staff and departmental trainings and meetings as required
Complete a minimum of 24 hours of training annually
Perform other related duties as required
Operate a variety of general office equipment such as: copy machine, typewriter, personal computer terminal, fax machine, etc
Provide customer service to internal and external customers
Experience using Microsoft programs to perform routine clerical and administrative duties
Qualification
Required
A high school diploma or its equivalent
Knowledge of the Department's Policies and Procedures; Statutory requirements relating to Probation; and basic computer skills
Ability to write professionally using proper spelling, grammar and punctuation; manage time and prioritize workload issues; and operate a computer and basic computer software
Ability to effectively communicate, verbally and in writing with staff, youths, and parents; manage time and workload issues in order to complete all assignments and deadlines within the allotted time frames; use JJIS, the Department's information system; and operate basic computer software packages such as E-mail and Internet Explorer
Ability to maintain an orderly office environment and provide excellent customer services and always be a team player
Knowledge of standard business formats, styles for letters and business forms, and basic filing practices
Knowledge of the techniques for handling telephone calls in a courteous and efficient manner
Ability to organize files and other records, and plan, organize, coordinate work assignments
Experience using Microsoft programs to perform routine clerical and administrative duties
This position must comply with the requirements set forth in Section 215.422 Florida Statutes, Prompt Payment Compliance Law
Preferred
Two years of secretarial or clerical work experience
College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required experience
Experience in performing fiscal, personnel, purchasing, reporting, and other major office functions
Experience providing support to a work unit/group
A valid driver's license
Company
State of Florida
The State of Florida is an online telephone and email directory for state government agencies and employees in Florida.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Richard Herstein, MD, MHA, MBA
Chief Hospital Administrator (CEO) and Chief Medical Officer (CMO)
Jimmy Patronis
Chief Financial Officer
Recent News
St Pete Catalyst
2026-01-25
St Pete Catalyst
2026-01-14
2026-01-14
Company data provided by crunchbase