Phillips Infrastructure · 11 hours ago
Estimating Coordinator
Knoxville, TN
Full-time
Onsite
New Grad, Entry LevelPhillips Infrastructure is seeking an Estimating Coordinator to provide administrative support for the estimating team. The role involves coordinating bid opportunities, maintaining CRM data, and supporting proposal preparation and bid submittals.
Civil EngineeringConstructionService Industry
Hiring Manager
Caroline Henry
Responsibilities
Monitor shared estimating email inbox and ensure bid invitations and related correspondence are addressed or routed to the appropriate team members
Receive bid opportunities and compile electronic bid files with all pertinent project information
Maintain bid calendar by tracking opportunities within the CRM platform, ensuring project information and key dates are current
Ensure accuracy and completeness of CRM data related to company pursuits
Support CRM improvement initiatives, including process enhancements and data cleanup efforts
Coordinate bid submittals, including identifying submittal requirements, compiling required company information, coordinating bonding and insurance requests, and collecting pricing, schedule, and other required deliverables from internal teams
Prepare simple proposals using company-branded Word templates, ensuring consistency with company voice, formatting standards, and narratives
Coordinate with the Marketing & Communications team on complex and/or strategic bid pursuits and associated proposal deliverables
Complete new client prequalification packages and maintain updated company information within client bid portals
Maintain Estimating SharePoint site, including document organization, permissions management, and general site upkeep
Coordinate annual renewal of state contractor licenses
Administer weekly estimating meetings and monthly company operations meetings
Perform general administrative and estimating support tasks as assigned by supervisor
Qualification
Required
Organized and able to handle multiple tasks simultaneously
Average experience in Microsoft Excel and Word
Comfortable working in a collaborative team environment
CRM Software experience is a plus
2 Year Associate Degree or 4 Year Degree preferred with a concentration in Business or Engineering
Must practice good back posture and ergonomic principles in an office environment
Must wear personal protective equipment in the field to include safety glasses, boots, and similar
Must have a valid driver's license and approval prior to driving a company owned or leased vehicle
Candidates that accept an offer of employment are required to undergo and successfully complete a pre-employment physical examination
Company
Phillips Infrastructure
Phillips is a national leader in critical and sustainable infrastructure development.
Founded in 1952
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
P
Patrick McMullen
Chief Executive Officer
G
Gerry Arvidson
COO of Phillips Infrastructure Corp. and President of Phillips Heavy, Inc.
Recent News
Morningstar.com
2025-12-02
Reuters
2025-06-11
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