Collabera · 5 hours ago
Entry Level Executive Administrative Assistant
North Chicago, IL
Contract
Onsite
Entry Level
$25/hr - $28/hr
5+ years expCollabera is a global security organization seeking an Entry Level Executive Administrative Assistant. This role provides advanced administrative support to senior leaders, focusing on complex calendar management, travel coordination, and confidential document handling.
ConsultingInformation ServicesInformation Technology
Hiring Manager
Gagandeep Singh
Responsibilities
Provide advanced administrative support to senior leaders and serve as backup support to other administrative staff as needed
Manage complex calendars, proactively resolve scheduling conflicts, and coordinate meetings and events
Arrange domestic and international travel and process expense reports in compliance with company policies
Prepare presentations, reports, and business documents from source materials
Handle confidential and business sensitive information with discretion and professionalism
Coordinate onboarding activities and office setup for new employees and vendors
Manage correspondence, shipments, invoices, and office supply orders
Support meeting logistics including virtual meeting setup, catering coordination, and materials preparation
Maintain departmental files and records in compliance with corporate and regulatory requirements
Communicate effectively with executives, stakeholders, and cross functional teams
Qualification
Required
Five or more years of administrative experience supporting senior or executive level leaders
Experience working in a pharmaceutical, clinical research, or highly regulated corporate environment
Advanced proficiency in Office productivity tools, travel and expense systems, and document management platforms
Strong organizational skills with the ability to manage multiple priorities in a fast paced environment
Excellent written and verbal communication skills
High level of professionalism, discretion, and attention to detail
Preferred
Some college coursework or higher education
Previous leadership or supervisory experience
Experience supporting security, operations, or corporate leadership teams
Benefits
Medical insurance
Dental insurance
Vision insurance
401(k) retirement plan
Life insurance
Long-term disability insurance
Short-term disability insurance
Paid parking/public transportation
Paid time off
Paid sick and safe time
Hours of paid vacation time
Weeks of paid parental leave
Paid holidays annually – as applicable
Company
Collabera
Collabera is an end-to-end information technology services and solutions provider helping clients align their business and IT strategies.
10001+ employees
H1B Sponsorship
Collabera has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (141)
2024 (93)
2023 (120)
2022 (186)
2021 (180)
2020 (146)
Funding
Current Stage
Late StageTotal Funding
$30M2006-05-04Series Unknown· $30M
Leadership Team
Lalit Sharma
CFO
Michael H. Abraham
Chief Financial Officer
Recent News
2024-04-09
2023-01-20
2022-04-19
Company data provided by crunchbase