University of Miami · 6 hours ago
Project Coordinator - Facilities Operations & Planning
Miami, FL
Full-time
Hybrid
Entry Level
2+ years expThe University of Miami is seeking a Full Time Project Coordinator to work in the UHealth Medical Campus. This role provides coordination services for construction projects of varying complexities and works closely with project managers and vendors to ensure projects are completed on time and within budget.
Higher Education
Responsibilities
Plans and coordinates administrative tasks to include facilitating project logistics such as scheduling meetings, conference rooms, conference calls, equipment meeting minutes, filing and answering phones
Processes purchase orders, invoices, permits, and other documents
Coordinates RFP, RFQ, bid submittals and award communications activities with vendors
Advances and enforces operational procedures and best practices, ensuring staff compliance
Communicates and provides reports to various stakeholders detailing project progress, schedules and spending
Assists with tracking of project budget and permits
May be required to oversee administrative staff
Adheres to University and unit-level policies and procedures and safeguards University assets
Assist Project Managers developing project scopes, budgets, and timelines in Projecto
Assist Project Managers with reviews of plans and specifications to meet the requirements of the contract documents and University standards
Facilitate project logistics, including scheduling meetings, conference rooms, calls, and equipment
Coordinates the start-up of major utilities and equipment and the relocation of occupants into the finished spaces
Maintain current and comprehensive project documentation, plans, and reports
Obtains and process project quotes, purchase orders, and other required documents
Provide project reports to stakeholders detailing progress, schedules, and quality
Support Project Managers by preparing weekly/monthly reports and slide decks to ensure accuracy and consistency with construction project updates
Prepares and sends documents for approval using DocuSign
Coordinate RFP, RFQ, bid submittals, and award communications with vendors
Communicate project progress, schedules, and spending to various stakeholders
Support the oversight of activities of General Contractors, Designers, and other technical service personnel
Qualification
Required
Bachelor's Degree in relevant field
Minimum 2 years of relevant experience
Skill in completing assignments accurately and with attention to detail
Ability to analyze, organize and prioritize work under pressure while meeting deadlines
Ability to work independently and/or in a collaborative environment
Ability to maintain effective interpersonal relationships
Commitment to the University's core values
Proficiency in using project management software such as Projecto, and Smartsheet
Proficiency with Microsoft Word, PowerPoint and SharePoint software
Benefits
Medical
Dental
Tuition remission
And more
Company
University of Miami
At UM you'll join a diverse and energized academic community.
5001-10000 employees
H1B Sponsorship
University of Miami has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (208)
2024 (151)
2023 (149)
2022 (121)
2021 (95)
2020 (114)
Funding
Current Stage
Late StageLeadership Team
Albertie Regalado
'Canes Science Bowl — Co-Founder and Co-President
Mark McPheron, FALU, CLU, FLMI
Co-Founder and Past President, and current member, University of Miami Cincinnati 'Canes Community
Recent News
Seattle TechFlash
2023-11-22
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