U.S. Department of Veterans Affairs · 4 hours ago
Administrative Support Assistant
San Antonio, TX
Full-time
Onsite
Entry Level
$41K/yr - $54K/yr
1+ years expThe U.S. Department of Veterans Affairs is seeking an Administrative Support Assistant for the Pathology & Laboratory Medicine Service. This role involves providing administrative support, managing clerical duties, and assisting in the delivery of high-quality care to Veterans.
GovernmentMedicalNational SecurityPublic Safety
No H1B
U.S. Citizen Only
Responsibilities
Generates 2237 requests for supplies and services for both single purchases and Service contracts
Coordinates and compiles data and prepares reports for Clinical Privileging to include Ongoing Professional Practice Evaluation (OPPE)/ Focused Professional Practice Evaluation (FPPE) and assists with providing current documentation for privileging/re-privileging of physicians
Incumbent is responsible for compiling all aspects of the P&LMS training program and submitting justifications - assembling all data and preparing all appropriate education request (SF182)
Makes proper disposition of visitors and incoming telephone calls by determining the nature of business and uses own judgment in determining those matters which can be managed personally or which should be referred to appropriate P&LMS staff
Coordinates and serves as liaison for administrative clerical work for Anatomic Pathology section of the Path and Lab Service
Serves as technical information resource person in matters pertaining to the proper classification of equipment
Serves as the primary timekeeper and point of contact for the VA Time and Attendance System (VATAS) program covering the P&LMS service
Serves as Supply technician and provides inventory management for the P&LMS
Assists the Budget Technician in managing 1358 accounts
Adjusts for payments - reviews bills for accuracy - makes corrections and coordinates payments
Makes appointments and maintains schedules for the P&LMS professional staff - including the Chief and Administrative Officer - as indicated - making commitments without prior clearance - refers matters to appropriate staff members for action when indicated - assigning suspense dates for completion and advising Indicated personnel of commitments made and/or actions taken
Establishes due dates and a control file to assure proper follow-up and timely submission of pertinent Tuition Support materials - i.e
SF 182 - notification of semester deadlines - submission of grades to Allied Health - processing reimbursements for books - etc
Responsible for collecting and compiling data required for surveys conducted in connection with residency reviews and surveys
Qualification
Required
One year of specialized experience equivalent to at least the next lower grade GS-04 in the normal line of progression for the occupation in the organization
Operating a Personal Computer using software such as various Microsoft Office software - to include PowerPoint - Outlook - and Excel
Proficiency in grammar - spelling - punctuation - composition - with the English language
Designing - organizing and maintaining a filing system
Compiling information for various reports - briefings - conferences to compose non-technical correspondence and directives
4 years above high school
Combination of specialized experience and education beyond 4 years above high school
Company
U.S. Department of Veterans Affairs
Welcome to the United States Department of Veterans Affairs (VA) Official LinkedIn page.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Charles Worthington
Chief Technology Officer
Helga Rippen
Chief Interoperability and Veteran Access Officer
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