The Ohio State University · 9 hours ago
Administrative Assistant 3 - Radiation Oncology
James Cancer Hospital and Solove Research Institute
Full-time
Onsite
Mid Level
4+ years expThe Ohio State University is seeking an Administrative Assistant for their Department of Radiation Oncology. The role involves providing administrative support to department leaders, coordinating daily operations, managing schedules, and assisting with travel arrangements and financial documentation.
EducationHigher EducationUniversities
Responsibilities
Confers with the Vice Chair of Clinical Operations, Clinical Director, and Chief Administrative Officer daily to set priorities and ensure deadlines are met
Schedules time off on behalf of faculty in the Workday system including tracking and updating Business Leave, Vacation, Out of Office (OOO), On-call and POD Coverage calendar
Coordinates approval of business leave with the Vice Chair of Clinical Operations and Clinical Director and the physicians attending the ASTRO and other large Conferences each year
Coordinate Travel arrangements, including flights, lodging and ground transportation, ensuring travel-related documents are prepared and submitted in a timely manner
Prepares and submits spend authorizations, expense reports, and reimbursement documentation through Workday
Analyzes financial reports, exercises control over gift funds, CME funds, and maintains fiscal records
Plans and prepares annual charitable events to benefit research, development of programs to support research initiatives, and serves as a liaison with faculty and other constituencies on a broad range of organizational issues
Performs complex administrative duties of a responsible, sensitive and confidential nature requiring considerable independence of action; coordinates faculty and staff meetings; creates itineraries for visiting professors and research recruits; utilizes independent decision making in coordination of various initiatives and committees; composes training documents, grant work and drafts materials in support of the Vice Chairs vision and Department of Radiation Oncology initiatives
Maintains the Vice Chair of Clinical Operations administrative, Research and Clinical calendars as well as the Clinical Director, administrative and Clinical calendars, and the CAO’s Administrative calendar and proactively manages the distribution/flow of information in the office and schedule by identifying issues to be addressed directly by the Vice Chair and others supported
Schedules meetings for those supported in the Clinical, Administrative and research areas; prepares and distributes agendas and other appropriate materials for virtual and in-person meetings and attends meetings when indicated
Creates, composes, prepares, proofreads, distributes, and files correspondence, presentations, manuscripts, abstracts, publications, reports, agendas, meeting minutes, and other documents
Maintains CV and dossier for the Vice Chair of Clinical Operations and the Clinical Director
Answers and directs phone calls as appropriate, ensures timely response to pertinent issues and resolves/troubleshoots problems as needed
Conducts and facilitates special projects
Researches information, gathers & compiles statistics and computes various data
Prepares recurrent, special, and/or one-time reports as needs arise
Summarizes or replies to inquiries selecting relevant data from a variety of sources
Qualification
Required
must have a high school diploma
proficient computer skills
experience in a relevant setting is highly desirable
Preferred
4-6 years of relevant experience
2 years with Associate's degree
Company
The Ohio State University
The Ohio State University is a public research university based in Columbus, Ohio.
10001+ employees
H1B Sponsorship
The Ohio State University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (311)
2024 (295)
2023 (236)
2022 (149)
2021 (111)
2020 (125)
Funding
Current Stage
Late StageTotal Funding
$52.28MKey Investors
AmeriCorps Public AlliesNational Safety CouncilFederal Aviation Administration
2024-07-09Grant· $0.81M
2024-04-29Grant
2024-03-05Grant· $0.35M
Leadership Team
Bill Diffenderffer
Director of Entrepreneurship
Nicole Kraft
Professor
Recent News
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2025-10-24
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