Zell Family Office · 7 hours ago
Executive Assistant
Chicago, IL
Full-time
Onsite
Senior Level
5+ years expZell Family Office is seeking an experienced Executive Assistant to provide administrative support to the team. The role involves managing schedules, organizing meetings, and preparing documents to ensure smooth operations within the office.
Financial Services
Responsibilities
Manage, schedule, and organize complex activities such as meetings, travel, and department activities
Manage calendars for the team, including making appointments and prioritizing the most sensitive matters
Organize meetings, including scheduling, sending reminders, and organizing catering, when necessary
Ensure team members are prepared with all materials and information for meetings, events, and travel by compiling reports and/or presentations
Assist in management of communications received by members of the team
Communicate and work effectively with internal and external stakeholders, and across all levels of the organization
Maintain comprehensive and accurate records
Proactively anticipate needs and solve problems independently
Maintain a high level of support skills including excellent communication and technology skills
Create reports, write, edit, and proofread business correspondence
Additional administrative tasks include expense reports, mail distribution, lunch meetings, and document approval / signatures
Provide back up to other Assistants as needed
Organize and prioritize workload in a fast-paced environment
Qualification
Required
Bachelor's degree, or equivalent combination of education and experience
5+ years of experience working in an Executive Assistant role preferred
Proficient in Microsoft Office suite including Outlook, Teams, Word, Excel and PowerPoint, with comfort using collaborative tools such as SharePoint and Zoom
Excellent verbal and written communication skills
Exceptional organizational and time-management skills
Excellent attention to detail
Approaches others in a professional and tactful manner and treats others with respect and consideration regardless of their status or position
Reacts well under pressure, accepts responsibility for own actions, and follows through on commitments
Inspires the trust of others and upholds organizational values
Demonstrated ability to learn other systems or applications necessary to perform the job function
Preferred
5+ years of experience working in an Executive Assistant role
Some legal background or experience working with legal documents
Experience with Concur for expense reporting
Company
Zell Family Office
The Zell Family Office (ZFO) is a family-focused office that supports the needs of the Zell Family, offering a range of services focused on enhancing their overall well-being, from their health to their finances.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase