Thomas Jefferson University · 2 hours ago
Program Coordinator
Philadelphia, PA
Full-time
Onsite
Mid Level
3+ years expThomas Jefferson University is a nationally ranked institution dedicated to reimagining health care and higher education. The Program Coordinator will manage the day-to-day operations of the Physician Assistant Program, including curricular events, accreditation efforts, and communication with students.
Continuing EducationE-LearningEdTechEducationHigher EducationMedicalNon ProfitSTEM EducationTrainingUniversities
Responsibilities
Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson
Carries out administrative tasks that support curricular delivery, accreditation efforts, data collection, tracking and monitoring expenses, program organization, and communication of program policy to students
Assists with marketing efforts through communication with the Admissions department and maintenance of the program website. Attends departmental and university meetings as appropriate
Coordinates yearly recurring events for the department such as admissions, new student orientation, on-campus intensives, matriculation, and graduation
Maintains current, organized files for: prospective, admitted students, graduates, budget, purchase requisitions, reimbursements, personnel forms, work orders, program faculty
Supports applicants and students through graduation utilizing email, EXXAT, and Canvas
Maintains current office supplies, simulation equipment, vendor licenses, and manages departmental accounts receivable/payable and bookkeeping for the program
Organizes on-campus intensives including transport of simulation aids, booking rooms and A-V equipment, and attending sessions to assist with coordination
Enters, organizes, and maintains accreditation materials under the instruction of the Program Director
Organize and supervise tasks for work/study student(s); instruct and oversee the performance thereof, under Executive Associate supervision
Safeguard the confidential nature of information or data prepared or received, and ensure that proper precautions are taken to protect such material against unauthorized use or availability
Copy correspondence, educational materials, reports and other materials, as required by faculty and staff
Execute routine intercampus errands and tasks required for the efficient operation of the department
Maintain the Graduate database system, compile and prepare a variety of data required for proper input of incoming Graduate applications
Maintain the organization and maintenance of files and records for the Program help perform administrative duties for PA Program Academic and Clinical Coordinators
Receive most incoming telephone traffic, answering pleasantly with tact and diplomacy, and give information to callers or direct them to proper receiver; carefully take accurate messages and deliver them promptly to proper receiver
Oversee service to adjunct faculty, guest lecturers and all other School and University administrators, departments, or persons requiring them
Transmit all books and office supplies purchases approved by Department Chair, maintaining files of all pending and completed items
Qualification
Required
High School Diploma
3 Years' experience
Computer proficiency including Microsoft Office
Preferred
Bachelor's degree
Benefits
Medical (including prescription)
Supplemental insurance
Dental
Vision
Life and AD&D insurance
Short- and long-term disability
Flexible spending accounts
Retirement plans
Tuition assistance
Voluntary benefits
Access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service
Access to medical (including prescription) insurance for all colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps)
Company
Thomas Jefferson University
Thomas Jefferson University is a university and healthcare system that offers academic programs in business, healthcare, and engineering.
10001+ employees
H1B Sponsorship
Thomas Jefferson University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (50)
2024 (56)
2023 (54)
2022 (45)
2021 (61)
2020 (41)
Funding
Current Stage
Late StageTotal Funding
$0.46MKey Investors
Foundation for Opioid Response EffortsAARPKnow Diabetes by Heart
2025-07-30Grant· $0.46M
2022-06-29Grant
2021-04-01Grant
Leadership Team
Bruce Meyer
Senior Executive VP, Thomas Jefferson University and Chief Physician Executive
Recent News
Medical Xpress - latest medical and health news stories
2025-12-08
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