Hospital for Special Surgery · 5 hours ago
Manager Leave Administration
New York, NY
Full-time
Onsite
Senior Level
5+ years expHospital for Special Surgery is consistently among the top-ranked hospitals for orthopedics and rheumatology. The Manager of Leave Administration will serve as a subject matter expert for leave processes and guide both managers and employees on policies and procedures related to leaves of absence.
Health CareMedical
Responsibilities
Serve as subject matter expert for time and pay processes related to both continuous and intermittent leaves, assessing current practices, and partnering with internal teams, as needed
Guide, educate, and advise managers and employees on leave of absence policies and processes, ensuring they are provided and directed to the appropriate resources
Ensure accurate time entry and pay for employees on leave of absence, coordinating with external payers, as needed
Ensure both HSS payroll and state benefit payments are processed correctly and payments are made to employees accurately and timely
Oversee and implement ‘Donated Sick Time’ practices for eligible employees
Act as the primary point-of-contact with the outsourced Leave Management administrator, ensuring their process is compliant and efficient and that leaves are processed and communicated in a timely manner
Oversee third-party Leave Administrator performance, periodically auditing volume, employee statistics, and practices to assess and ensure quality
Proactively identify and troubleshoot leave issues or concerns, and recommend and implement solutions
Ensure all systems (i.e., Third-Party Administrator’s, HR Acuity, Workday, Dimensions) are equipped to accurately transfer data between one another; act as primary conduit for Leave-related technology and systems
Proactively identify and troubleshoot leave issues or concerns, and recommend and implement solutions
Inform third-party administrator and internal staff of HSS policy or practice changes, ensuring leaves are managed in accordance with the most current requirements
Compile and analyze leave metrics to identify trends and areas for improvement
Remain abreast of current and changing leave-related laws
Oversee the HSS Reasonable Accommodation process, responding to accommodation inquiries in a timely manner
Lead the interactive and cooperative dialog process for reasonable accommodation requests with managers and employees, advising stakeholders of policies and practices that influence decisions
Communicate accommodation determination to employees, managers, Occupational Health, and other relevant parties
Record and maintain all accommodation cases in HR Acuity
Seek to resolve and/or escalate complex or risky leave or accommodation-related issues to ER and Legal partners
Qualification
Required
Bachelor's degree or equivalent relevant work experience
Minimum of 5 years' experience in leave of absence administration
Minimum of 2 years' experience managing and supervising staff
Strong knowledge of federal, state, and local leave laws (e.g., FMLA, ADA) and leave administration guidelines (DBL, STD, PFL, LTD)
Observant of medical and personal information privacy in accordance with HIPAA guidelines
Highly proficient working in HR Systems – experience with Workday (HRIS) and Kronos (Timekeeping) a plus
Strong proficiency in Microsoft Excel
Customer-service oriented, projecting a positive attitude and a solutions-focused mindset
Collaborative, with proven ability to develop and maintain strong professional relationships
Strong written and verbal communication skills, able to explain complex information in a simple and understandable way
Effectively manages time to handle multiple matters simultaneously in a fast-paced environment
Impeccable attention to detail and follow-through
Active listener; ability to interpret to both verbal and nonverbal communications
Confident and decisive in advising others
Demonstrates curiosity and an interest to learn and grow, willing and able to adapt to different approaches
Preferred
Healthcare experience a plus
Company
Hospital for Special Surgery
Hospital for special surgery is the top ranked new york hospital for orthopedics and rheumatology.
5001-10000 employees
H1B Sponsorship
Hospital for Special Surgery has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (26)
2024 (20)
2023 (27)
2022 (32)
2021 (18)
2020 (27)
Funding
Current Stage
Late StageTotal Funding
$36.6MKey Investors
Stavros Niarchos Foundation (SNF)Flare Capital Partners
2023-06-12Grant· $10M
2022-10-25Series A· $21M
2018-07-16Grant· $5.6M
Leadership Team
Tara M. McCoy
Chief Executive Officer, HSS Florida
Bill Donato
Senior Advisor Supply Chain
Recent News
Crain's New York Business
2026-01-13
HospitalManagement.net
2026-01-13
Company data provided by crunchbase