City of Newark · 4 hours ago
Qualified Purchasing Agent
Newark, NJ
Full-time
Onsite
Senior Level
5+ years expCity of Newark is seeking a Qualified Purchasing Agent to manage the purchasing unit's activities. The role involves planning, organizing, and directing purchasing procedures while ensuring compliance with laws and regulations.
CommunitiesGovernmentNon ProfitPublic SafetyWellness
Hiring Manager
Tiffany Stewart, Esq.
Responsibilities
Establishes and develops accepted purchasing methods and records in accord with prescribed laws, rules, regulations, standards, policies, and procedures
Reviews requisitions for operating and maintenance equipment, materials, and supplies
Locates and investigates reputable sources of supply
Prepares specifications
Reviews submitted bids for content and after thorough analysis makes recommendations for acceptance or rejection of bids
Communicates directly with vendors by telephone or correspondence
Interviews vendors to determine product line and usefulness
Handles complaints by taking the proper action
Develops and implements a centralized purchasing system including all necessary procedures, forms, and files
Records claims of vendors for materials and services
Prepares periodic reports and statements
Maintains bidder's lists
Prepares purchase contracts
Prepares purchasing procedures and bill payments
Assigns, supervises, and reviews work of subordinates
Prepares temporary and final appropriation budgets and transfers
Confers with other department representatives on the standardization of supplies used and the need for specialized equipment
Establishes and maintains needed records and files
Is responsible for obtaining professional, consulting, and other services on a contractual basis
May be responsible for the management of a central storeroom
Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units
Qualification
Required
Nine (9) years of professional experience in the writing of purchase specifications and in the purchase of equipment, materials, and supplies on a large scale
Possession of a bachelor's degree from an accredited college or university; and five (5) years of the above-mentioned professional experience
Possess a valid Qualified Purchasing Agent (QPA) certification issued by the State Division of Local Government Services, in the Department of Community Affairs
Possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position
Knowledge of accepted procedures used in making large scale purchases
Knowledge of laws, rules, and regulations affecting purchasing
Knowledge of the accepted preparation of specifications of commodity markets, marketing practices, and commodity pricing methods, and of the application of bookkeeping methods to procurement practices
Ability to interpret market prices and trends, and apply such interpretations to procurement problems
Ability to establish and maintain harmonious working relationships
Ability to review and prepare specifications
Ability to recommend suitable action on bids
Ability to establish and maintain purchasing and other records
Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units
Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication
Company
City of Newark
City of Newark is a local municipality that offers education, economic development, business planning, and public safety services.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
David Giordano
Chief Executive Officer
Aaron Meyerson
Chief Innovation Economy Officer & Director of Broadband
Recent News
2026-01-20
2025-08-21
2025-06-03
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