Kforce Inc · 3 hours ago
AP Specialist
Warwick, RI
Contract
Onsite
Senior Level
$27/hr - $33/hr
5+ years expKforce Inc is a staffing agency seeking an AP Specialist for their client in Warwick, RI. The role involves processing invoices, maintaining compliance files, and supporting various accounts payable functions across multiple projects.
ConsultingEmploymentFinancial ServicesHuman ResourcesStaffing Agency
Responsibilities
Process and code invoices across multiple projects and legal entities, ensuring accuracy by job, cost code, phase, and category. (roughly 50-75 a week)
Validate invoices against contracts, purchase orders, change orders, budgets, and retention requirements
Route invoices for approval, track outstanding items, and resolve discrepancies with internal teams and vendors
Scan, upload, and organize invoices and supporting documentation within the ERP and shared drive in an audit-ready format
Tag and support invoices used in monthly construction draws, ensuring proper documentation for lender submissions
Compile and organize documentation for monthly construction draws, including invoices, pay applications, change orders, and lien waivers
Obtain, review, and track conditional and unconditional lien waivers; ensure completeness before releasing vendor payments
Maintain compliance files, including W-9s, insurance certificates, and subcontractor agreements
Process weekly disbursements and draw-related payments via bank portals, checks, or credit cards
Verify vendor payment changes and support positive pay processes
Code, enter, and reconcile construction-related credit card transactions
Reconcile vendor statements and communicate with vendors regarding invoice status, payments, and missing documentation
Reconcile AP subledger to the general ledger and prepare monthly AP reconciliations
Assist with documenting and maintaining AP SOPs, process testing, training, and continuous improvement efforts
Support job closeouts, special projects, and serve as backup for vendor setup and onboarding
Qualification
Required
5 years of AP experience
Multiple entity experience
Advanced Excel experience is very important
Any ERP experience - QuickBooks Online; Viewpoint Spectrum a plus
Very good computer skills
Extremely flexible and a hard worker
Analytical skills
Experience with construction draw packages and supporting documentation
Knowledge of lien waiver requirements and compliance documentation
Able to reconcile vendor statements, AP aging, and support month-end processes
Preferred
Construction, Development, or real estate experience is nice to have
QuickBooks Online; Viewpoint Spectrum experience is nice to have
Benefits
Medical/dental/vision insurance
HSA
FSA
401(k)
Life, disability & ADD insurance
Company
Kforce Inc
Kforce is a solutions firm specializing in technology, finance and accounting, and professional staffing services.
1001-5000 employees
H1B Sponsorship
Kforce Inc has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (792)
2024 (667)
2023 (734)
2022 (843)
2021 (1197)
2020 (858)
Funding
Current Stage
Public CompanyTotal Funding
unknown2024-05-20IPO
2014-06-08Acquired
Leadership Team
Aaron Travis
Digital Experience Delivery Director | Kforce Consulting Solutions
Recent News
2025-11-19
2025-11-07
2025-11-04
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