KIPP Jacksonville Public Schools · 1 hour ago
School Operations Coordinator
Jacksonville, FL
Full-time
Onsite
Entry Level
$36K/yr - $36K/yr
1+ years expKIPP Jacksonville Public Schools is part of a national network of tuition-free public schools. They are seeking a School Operations Coordinator to assist with various administrative duties, manage student attendance, and support school operations to enhance the educational environment.
EducationHigher EducationNon ProfitPrimary EducationSecondary Education
Responsibilities
Assist Front Office Coordinators with maintaining a neat, organized, clean, professional, and welcoming environment for visitors
Carry out general administrative duties; answer phones, update transportation changes, check in tardy students, assist parents with early check-outs, and greet and sign in all visitors
Make photocopies, assist with faxes, and assist parents/guardians when they visit the school
Provide front desk coverage for lunch breaks, high visitor times, and days Front Office Coordinators are out of the office
Coordinate ordering office and printer supplies. Coordinate service of copiers and printers as needed
Accurately manage daily attendance; updating systems with tardy and early check-out information and excuse notes
Make personalized calls to families when students are absent and updating student systems with information
Collaborate with school counselors and Assistant Principal of Operations on excessive absence interventions
Cumulative student records—update and maintain records for students; store records and ensure confidentiality. Check and respond to any records requests for transfer students
Assist the AP of Operations with new student enrollment and registration, both in person and by phone and e-mail
Assist Student Information Manager with updating all systems for new student enrollment
Ensure that systems are in place to provide staff with necessary supplies- both individual orders for teachers and common supplies like paper for printers and coffee in workrooms
Create system of inventorying supplies available and placing school based supplies orders, as needed
Ensure that printers are working and stocked throughout the school
Create system for delivering packages and/or notifying staff when packages have arrived
Create system for school based lost and found
Attend first aid and CPR training and respond as needed
Maintains security by following procedures; monitors visitor management system
Provide students with daily medication as needed
Support the AP of Operations with planning and execution of all on-campus events and field trip including but not limited to parent meetings, concerts, special events, and field lessons. Some of these events may occur outside of school hours
Support the AP of Operations by completing off campus errands, as needed
Improve and implement systems that contribute and drive school operations toward operational excellence. Maintain continuous communication with internal and external stakeholders, keeping AP of Operations informed and updated on all aspects of school operations; lead, plan, and execute short-term school-based projects
Other additional tasks assigned by the school leader and/or AP of Operations to ensure operations efficiency
Qualification
Required
Associate's degree
High level of comfort with Microsoft Office and Google Suite
High level of comfort with sitting at the front desk using office equipment, computers, entering data, answering phone calls, and greeting visitors for an extended period of time. Comfortable with walking up and down stairs and through school hallways
Thrives in an entrepreneurial environment; flexible, willing to learn and take on new responsibilities
Professional, friendly, and adaptable personality; team player who is open to feedback
Ability to tackle multiple projects and initiatives at once with a strong sense of prioritization
KIPP Jacksonville Public Schools believes that our staff will represent our core values—high expectations, a growth mindset, commitment to team, trust, joy, and sustainability. We search for teammates who embody them
Preferred
Experience in education
1 to 3 years in a classroom or a school setting (paraprofessional, substitute, front office, etc.) OR 1 to 3 years of relevant work experience in a front office position (secretary, office coordinator and/or manager)
Benefits
Access to individual health benefits (including medical, dental, and vision)
Access to individual short-term and long-term disability insurance
403(b) retirement program with a company match
Company
KIPP Jacksonville Public Schools
KIPP Jacksonville Public Schools are tuition-free, public charter schools united around one goal: preparing students in underserved Jacksonville communities to make an impact in the world.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Dr. Melissa L. Fullmore
Chief Schools Officer
Recent News
Jacksonville Business Journal
2024-01-15
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