Grace Construction Consultants · 1 day ago
Project Assistant
Chattanooga, TN
Full-time
Onsite
New Grad, Entry LevelGrace Construction is seeking a detail-oriented and highly organized Project Assistant to support their construction project teams. The role involves managing subcontract agreements, assisting with project documentation, and ensuring compliance with safety and warranty items.
ConstructionProcurementProperty DevelopmentReal Estate
Responsibilities
Prepare, distribute, track, and manage the subcontract agreement execution process, including:
Request, track, collect, log, and file subcontract agreement compliance documents
Prepare weekly or bi-weekly reports in each job of missing documents and compliance documents
Prepares draft scope exhibit documents utilizing samples and templates
Follow up on open items and missing documents
Set up Procore commitments, save documents, update statuses, and sync to ERP Procore Commitments (subcontracts)
Collect Certificates of Insurance (COIs), verify compliance, request revisions, and collect outdated / updated COIs
Assisting with working through mark ups and edits on Agreements
Assist with DocuSign management
Organize and maintain the scope exhibit library and related templates
Serve as the Procore “gatekeeper” for assigned projects, including:
Adding companies, contacts, etc. to Procore and to jobs in Procore
Assign permission templates to people in Procore, audit permission templates and permissions, and manage the permission process
Coordinate with Accounting for proper set up of companies and vendors in Procore
Upload Drawings and revisions to drawings in the Drawing Tool (including maintenance and QC)
Upload Specifications and revisions to specifications in the Specifications Tool (including maintenance and QC)
Upload Permits and other documents in Procore
Enter, update, and manage general and information items on projects in Procore
Update the job list, status, etc. on projects in Procore
Assist with managing the Directory on projects in Procore
Prepare, distribute, track, and collect executed subcontract change orders and save in Procore
Assist with project and jobsite start-up activities, including:
Create and implement jobsite start-up packages for new projects (e.g., posters, safety equipment, signage, security cameras, supplies)
Assist with tracking the construction start up list in Procore and help teams with tracking items
Assist with security cameras and getting projects set up with camera service
Preparing misc. signage and door labels for projects
Assist with project and jobsite close out activities, including:
Assist with tracking the closeout list in Procore and help teams with tracking items
Assist with collecting final photos
Prepare and send trade thank you notes when projects are completed
Ensure all documents get filed in the project files
Assist with safety items on jobsite; including:
Collect safety reports and file
Follow up with teams to resolve open safety items timely
Assist with preparing and distributing the OSHA 300 log yearly
Help CORE safety know when new projects start and get them team contact info
Assist with tracking, updating, reporting, etc. related to open items during a projects one year warranty period, including:
Track open warranty item by project
Prepare periodic reports for Owners on open items
Follow up with the teams to close open items
Run metrics and analytics on warranty items
Assist with tracking and filing the maintenance audit reports
Prepare and send project reporting and metrics as it relates to the following:
Schedules
Submittals and Shop Drawings
RFIs
Daily Logs
Observations
Etc
Greet visitors that come to the first-floor office space
Hold active Notary
Schedule and coordinate drone photos, videos and arial photos on jobsites
File, audit, and organize project documents
Taking, preparing, editing and distributing various meeting minutes
Run occasionally errands, pick up blueprints, etc
Help keep the office area / conference rooms clean, picked up, organized, etc
Assist with scheduling and logistics of these meetings as well as taking notes during the meetings
Assist with preparing, updating, and maintaining company templates, guides, checklist and other documents for use on projects
Provide coverage for Administrative Assistant responsibilities as needed
Other duties as assigned to support a team-based work environment
Qualification
Required
Demonstrates strong organizational skills with the ability to manage, track, and maintain accurate documentation and information
Strong knowledge of Microsoft Office products and PDF editing software, with the ability to use technology to support efficient workflows
Ability to communicate effectively both verbally and in writing, ensuring clarity, accuracy, and professionalism in all interactions
Demonstrates a strong commitment to supporting internal teams and external partners through responsiveness, reliability, and a collaborative approach
Maintains a high level of accuracy and attention to detail across all tasks, documentation, and communications
Preferred
Prior construction experience preferred, with an understanding of construction processes, documentation, and project workflows
Company
Grace Construction Consultants
Grace Construction Consultants specializes in procurement, development, and construction services.
Founded in 2016
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Alex Grace
President
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