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Mills Thomas · 15 hours ago

Executive Administrative Assistant

Baltimore, MD

Full-time

Onsite

Senior Level, Lead/Staff

10+ years exp

Mills Thomas is seeking an Executive Administrative Assistant to provide high-level administrative support to senior leadership. This role involves managing complex calendars, coordinating travel arrangements, and serving as a liaison between executives and stakeholders.

Staffing & Recruiting

No H1B

Security Clearance Required

U.S. Citizen Only

Hiring Manager

James Hoffman

Responsibilities

Manage complex calendars, including scheduling meetings, appointments, and travel

Coordinate domestic and international travel arrangements, itineraries, and expense reports

Prepare, edit, and format documents, presentations, and correspondence

Maintain organized filing systems—digital and physical

Serve as the primary point of contact between executives and internal/external stakeholders

Draft and manage email correspondence on behalf of the executive

Screen and prioritize incoming communications, requests, and inquiries

Assist with planning, coordinating, and executing meetings and events

Track action items, deadlines, and follow-ups for key initiatives

Conduct research and compile data for reports, briefs, and presentations

Handle sensitive information with the utmost discretion

Demonstrate sound judgment and a proactive, solutions-oriented mindset

Qualification

Executive support experienceOffice productivity toolsOrganizational skillsCommunication skillsBachelor’s degreeDiscretionProfessionalismMultitasking skillsActive TS/SCIProject management experienceTime-management skills

Required

10+ years of experience supporting senior-level executives or comparable responsibilities

Exceptional organizational, time-management, and multitasking skills

Strong written and verbal communication abilities

High proficiency in office productivity tools (e.g., Microsoft Office, Google Workspace, scheduling software)

Ability to work independently, anticipate needs, and make decisions autonomously

Preferred

Bachelor's degree in Business Administration or related field

Experience in fast-paced or high-growth environments

Project management experience

Strong preference for candidate to have an Active TS/SCI

Company

Mills Thomas

The Mills Thomas team focus exclusively on professional and executive search.

Sykesville, Maryland, US

2-10 employees

http://www.millsthomas.com

Funding

Current Stage

Early Stage

Leadership Team

Lauren Asghari

Founder

Company data provided by crunchbase