University of Virginia · 8 hours ago
Executive Assistant and Director’s Fellow, Executive Office, Miller Center of Public Affairs
Charlottesville, VA
Full-time
Onsite
Entry, Mid Level
$61K/yr - $67K/yr
2+ years expThe University of Virginia's Miller Center of Public Affairs is seeking an Executive Assistant and Director’s Fellow for its Executive Office. This role involves managing the Director & CEO's schedule, coordinating travel and meetings, and performing project management and policy research to support the Center's initiatives.
Higher Education
No H1B
U.S. Citizen Only
Responsibilities
Manage and monitor calendar, workflow, and project status
Strategically manage constantly evolving travel and meeting schedule for Director & CEO
Manage constantly evolving action items list for Executive Office
Manage flow of information and requests into and out of the Director & CEO’s office
Manage special projects, as assigned
Obtain, coordinate, or prepare materials for meetings or drafting memoranda, correspondence, talking points, agendas, and other documents, as needed
Stay abreast of Miller Center calendar and significant dates at the University and national political calendars
Support board meetings with necessary communications and support materials, as needed
Make travel arrangements and prepare reimbursement requests
Coordinate travel arrangements, including transportation and lodging for Director & CEO, and others as needed
Prepare travel and other reimbursements for Director & CEO, maintaining appropriate documentation and following required procedures
Stay abreast of travel regulations, weather conditions, etc. that affect travel
Stay abreast of reimbursement policies of University of Virginia
Develop a comprehension of Center priorities to serve the Director & CEO effectively
Participate in leadership meetings of the Center, as requested
Develop an understanding of Miller Center priorities and of the Director & CEO’s perspective
Conduct research projects of various lengths, preparing summary memos, speech drafts, and other internal and external communications products
Learn to serve as an ambassador for the Director & CEO and the Center on substantive priorities
Make recommendations to the Director & CEO, especially on document production and meeting sequencing
Perform other duties as required
Support the Executive Office with Miller Center-wide initiatives driven by the Director & CEO, such as all-staff meetings
Attend staff meetings and events, as needed
Support public programming staff, as needed, such as helping with public event check-in
Qualification
Required
Bachelor's degree
2+ years of relevant experience required
Prior work experience in an office environment is required
Demonstrated proficiency with Microsoft Office Suite and other routine office technologies
Preferred
Knowledge of history, politics, and/or related fields
Knowledge of the University of Virginia and of the Washington, D.C., community
Ability to manage multiple, competing, and simultaneous priorities effectively
Ability to clarify, track and prioritize requests and projects and to meet deadlines
Ability to comprehend Miller Center priorities and stakeholders and help advance initiatives accordingly
Ability to articulate priorities on behalf of the Director & CEO and be able to make connections between activities and responsibilities of Center personnel
Ability to communicate effectively, in writing and orally, with proper grammar and usage
Ability to use appropriate email, telephone and other communications protocols
Ability to interact appropriately with a range of officials and with an awareness of appropriate protocols
Ability to conduct research projects of various lengths, preparing summary memos, speech drafts, and other internal and external communications products
Ability to work occasional evenings and weekends, with prior notice
Benefits
This is an exempt-level, benefited position.
Learn more about UVA benefits.
Company
University of Virginia
The University of Virginia was founded in 1819 as the model for modern universities that has since been emulated all over the world.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Greg Fairchild
Dean and CEO, UVA|Northern Virginia
Luis Alvarez
President and CEO
Recent News
The Republic Reporter
2024-02-29
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