Guidewire, Inc. · 1 day ago
Administrative Assistant to Human Resources
Springfield, MA
Full-time
Onsite
Entry Level
$19/hr - $19/hr
2+ years expGuidewire, Inc is a Non-Profit Human Service Agency that provides residential and day supports to adults with developmental disabilities. The Administrative Assistant will support the Human Resources Department by providing administrative and clerical support while maintaining confidentiality and organization.
CharityHealth CareHome Health CareNon Profit
Responsibilities
Provide comprehensive administrative and clerical support to the Human Resources Department, ensuring efficient daily operations
Maintain accurate, up-to-date, and confidential HR files and records, serving as the primary owner of all departmental filing (paper and electronic)
Respond to routine inquiries from employees and applicants while maintaining confidentiality and referring complex matters to senior HR staff as appropriate
Professionally greet visitors; answer and route phone calls; manage incoming mail and deliveries; and provide general office and clerical support, including equipment assistance
Track employee certifications, licenses, trainings, and compliance documentation; schedule and support required trainings, including annual and mandated programs such as DPPC Training
Process and track TB tests, physicals, and other required employee compliance documentation
Assist with oversight of the Learning Management System (LMS), including basic Troubleshooting and password resets
Coordinate training and meeting logistics, including room scheduling and setup
Track employee recognition milestones and assist with employee recognition activities, internal events, and organization-wide programs such as benefits enrollment
Support recruitment and onboarding efforts, including processing applications and resumes, conducting reference checks, assisting with orientations, issuing employee ID badges, and participating in job fairs
Compile and coordinate data from agency evaluations as needed
Perform other related duties as assigned
Qualification
Required
Excellent verbal and written communication skills
Strong interpersonal skills with the ability to handle sensitive and confidential information with professionalism and discretion
Excellent organizational, prioritization, and follow-up skills
High attention to detail and accuracy
Proficiency in Microsoft Word, Excel, and Outlook
Ability to learn and use HRIS, and Learning Management Systems
Preferred
Minimum two years of administrative or human resources experience preferred
Benefits
Health, vision, dental & life insurance
Short-term & Long-term disability insurance
401 (K) retirement plan (with company contribution)
Competitive sick, personal and vacation time
11 Paid Holidays
Tuition Remission
Employee Assistance & Employee Discount Program
Company
Guidewire, Inc.
Guidewire, Inc. was founded in 1982. The mission then is the same as today: We accept people for who they are and never give up on their potential.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Suzy Cieboter
Vice President/Chief Financial Officer
Recent News
2026-01-16
Company data provided by crunchbase