MobilityWorks · 15 hours ago
Administrative Assistant-Sales Department
Merrillville, IN, US
Full-time
Onsite
Mid, Senior Level
$24/hr - $26/hr
5+ years expMobilityWorks serves the disabled community by providing wheelchair-accessible vehicles and is seeking an Administrative Assistant for their Sales Department. The role involves assisting the Sales and Service teams with documentation, managing inventory, and handling customer service inquiries.
AutomotiveManufacturing
Responsibilities
Assist the Sales and Service teams as needed with required documentation
Prepare Vehicle Delivery paperwork including state DMV required documentation for titling and registration purposes
Take all vehicle photos and uploading to SalesForce
Inventory tracking on all new and used vehicles
Helps follow up on customer service ROs including payment and WIP
Assist General Manager in with dealership forecasting and budgeting
Manage the title process and report title status in MobilityForce
Processes vehicle and warranty registrations
Answers BDC leads as they come in and distributes to sales team as necessary. Providing back up to sales if none are available
Must be accessible for BDC Sales calls / appointments on nights and weekends as needed
Submit for manufacturer incentives and rebates for sales team
Obtain finance paperwork and complete RSA and ESC contracts as appropriate
Manage Accounts Receivable responsibilities including daily deposits for all departments, account reconciliation, collection calls as needed, and required paperwork submittals to state and federal accounts for payment
Handle monthly petty cash reconciliation, credit card statements, gas log statements, expense reports, and check requests as needed
Manage and maintain all relationships with vendors, customers, and suppliers
Must be willing to travel to and represent the company at tradeshows, store openings and vendor trainings as needed (will include weekends)
Manage the vehicle rental department, schedule rentals, train rental clients on the use of the adaptive equipment, prepare contracts, invoice, prepare and file all related paperwork on a monthly basis
Working knowledge of all products and services provided by the company to our customers
Ability to answer customer questions on both vans and mobility equipment in the absence of the General Manager / Certified Sales Consultant
Adhere to all company policies and procedures, OSHA and other safety regulations, and all state mandated regulations
Qualification
Required
5 years of administrative experience
Must be able to work independently and have strong ability to multitask
Excellent organizational and leadership skills
Solid verbal, written, and interpersonal communication skills are required
Experience working independently with minimal supervision is required
Benefits
Competitive Salary + Bonus
Medical, Dental & Vision Insurance plan(s).
Flexible Spending Account(s)
8 paid holidays, Personal Time Off, Social Responsibility Time.
Employer Paid Benefits such as Tuition Reimbursement Program, Employee Assistance Program, Life and Disability insurance.
Employee Wellness Program
401(k) Retirement Plan options
Company
MobilityWorks
MobilityWorks is an automotive company that offers wheelchairs and adaptive equipment.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Flexpoint Ford
2018-09-20Private Equity
Leadership Team
Bryan Everett
Chief Executive Officer
Recent News
Company data provided by crunchbase