Russell Tobin · 1 day ago
Executive Administrative Assistant
Cupertino, CA
Contract
Onsite
Entry, Mid Level
$30/hr - $31/hr
2+ years expRussell Tobin is seeking an Executive Administrative Assistant to provide comprehensive administrative and operational support to the Manufacturing Design team. The role involves managing multiple calendars, coordinating travel arrangements, and facilitating expense reporting processes while maintaining a high level of professionalism and discretion.
ConsultingHuman ResourcesLegalStaffing Agency
Hiring Manager
Suparna Dutta
Responsibilities
Assist in managing daily calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
Coordinating domestic and international travel arrangements for select team members
Facilitating expense reporting processes
Supporting all Facilities activities for the team
Qualification
Required
2 plus years of Executive Assistant experience supporting VP level or above
Ability and experience with calendar management, complex travel arrangements, expense reports, and facilities requests
Excellent written and verbal communication skills and a strong sense of professionalism
Ability to work autonomously with a strong work ethic and handle sensitive and confidential information with integrity and discretion
Proven track record of meeting deadlines and taking initiative to make confident, well-informed decisions
Ability to notice trends and anticipate needs and changes, and react accordingly with a calm demeanor
Excellent organizational skills, attention to detail, and ability to multitask in a fast-paced environment
Strong interpersonal skills and ability to build relationships cross-functionally
Possess a 'can-do' attitude - no task is too big or too small
Ability to handle conflict appropriately, and know when to escalate issues and when to apply common sense
Preferred
Experience on the Mac platform highly desired
Company
Russell Tobin
Russell Tobin is a staffing and recruiting company that provides recruitment and staffing advisory services.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
John Woronowich, JD
Vice President - Search, Staffing & Embedded Partnerships
Ashley Steger
Director of Talent Acquisition and People Operations- Embedded Partnerships
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