Arkema · 19 hours ago
Senior Administrative Assistant Job
Houston, TX
Full-time
Onsite
Senior Level
5+ years expArkema Inc. is actively recruiting for a Senior Administrative Assistant who plays a primary role in the efficient functioning of office activities and supporting essential HR processes. The role involves coordinating logistics, managing office space, and engaging with the community while ensuring compliance with HR policies.
IndustrialManufacturingPlastics and Rubber Manufacturing
Responsibilities
Plans/coordinates plant wide events such as annual celebrations, lunches, quarterly birthdays, meeting rooms, awards & recognitions and other special events
Promotes plant wide unity through organizing functions/activities/give-a-ways for plant personnel
Coordinates visitor and customer meetings and events by organizing meals, meeting rooms, etc
Manages office space assignments and maintains office equipment and supplies. This includes the purchase & set-up of computer & office requirements as well as assisting iTeam with new computers
Serves as Purchasing Card Site Administrator, ensuring the timely completion and approval of all expense reports and compliance with the P-card policies
Manages all office/administrative and community engagement (i.e. Chamber of Commerce, TCC, EHCMA, etc) requisitioning and invoice processing
Serves as Houston SharePoint focal point/administrator. This includes the active involvement of the document review process within the document management system
Maintains the Houston plant documentation and records retention system according to the Arkema Corporate policy. This includes a tracking system in offsite storage and destruction of old/obsolete records
Assists with Plant communications and maintains Plant bulletin boards
Collects and reports monthly data for the Houston KPI Scorecard, Storyboard and Thio Manufacturing Report
Tracks spending in all areas of responsibility and ensures budget compliance
Provides support to plant leadership team in daily routine activities as needed
Performs other duties as assigned to meet the plant’s needs
Maintains vacation schedule for all salaried employees
Maintains the following reports: workforce hours, headcount, HRMS, sickness/accident attendance, absences, and leaves
Maintains plant organizational charts and job descriptions available on SharePoint
Serves as payroll backup. Act as liaison for hourly and salaried payroll issues
Acts as liaison for Education Assistance Program
Serves as point of contact for daily employee relations, particularly in absence of HR Business Partner
Participates in HR audit related activities as requested
Processes human resources and administration monthly invoices in SAP (write requisitions, gain approvals and receive)
Supports recruitment process through My Career - position management, job req update, scheduling interviews, site visit etc
Maintains/administers people information in SAP
Supports onboarding efforts by coordinating pre-employment screening, creating onboarding schedule, Day 1 orientation, etc
Supports exit process when requested or when Sr. HRBP is unavailable
Working with the HRBP, manages leave of absence and FMLA cases; providing employee notification and assisting with the return to work process
Maintains employee records
Manages/develops relationships with the local community (Chamber of Commerce, Rotary Club, school districts, etc.) and industry associations (ECHMA, TCC, North Channel LEPC, etc.)
Provides continued community support through routine activities, with emphasis on the local school districts
Organizes and manages the annual Science Teacher Program
Works with Arkema corporate Public Relations to report out on community and plant wide activities
Qualification
Required
Associate's or Bachelor's degree in business administration, Human Resources, or related field
Five or more years of strong experience as executive assistant or administrator, prior chemical plant knowledge helpful
Proficient computer skills, including Microsoft Office, SAP and time keeping software (Kronos)
Proven track record with handling confidential/sensitive information
Ability to perform a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure
Requires flexibility, excellent interpersonal skills, project coordination experience and the ability to work well with all levels of internal management and staff, as well as outside customers
Strong time management and organizational skills required
Ability to work independently with minimal direction
Company
Arkema
Arkema produces speciality chemicals.
10001+ employees
H1B Sponsorship
Arkema has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (4)
2023 (3)
2022 (2)
2021 (5)
2020 (2)
Funding
Current Stage
Public CompanyTotal Funding
$1.47B2025-09-02Post Ipo Debt· $584.71M
2025-05-20Post Ipo Debt· $450.07M
2024-03-14Post Ipo Debt· $435.31M
Leadership Team
Thierry Le Hénaff
Chairman and Chief Executive Officer
Marie-José Donsion
Group CFO
Recent News
2026-01-15
2026-01-14
Company data provided by crunchbase