The Ohio State University Wexner Medical Center · 16 hours ago
Administrative Assistant 3 - Radiation Oncology
Columbus, OH
Full-time
Onsite
Entry, Mid Level
2+ years expThe Ohio State University Wexner Medical Center is seeking an Administrative Assistant to support the Vice Chair of Clinical Operations, the Clinical Director, and the Department Administrator for the Department of Radiation Oncology. The role involves performing various administrative and clerical functions to ensure smooth daily operations within the department.
Health CareHospitalMedical
Responsibilities
Confers with the Vice Chair of Clinical Operations, Clinical Director, and Chief Administrative Officer daily to set priorities and ensure deadlines are met
Schedules time off on behalf of faculty in the Workday system including tracking and updating Business Leave, Vacation, Out of Office (OOO), On-call and POD Coverage calendar
Coordinates approval of business leave with the Vice Chair of Clinical Operations and Clinical Director and the physicians attending the ASTRO and other large Conferences each year
Coordinate Travel arrangements, including flights, lodging and ground transportation, ensuring travel-related documents are prepared and submitted in a timely manner
Prepares and submits spend authorizations, expense reports, and reimbursement documentation through Workday
Analyzes financial reports, exercises control over gift funds, CME funds, and maintains fiscal records
Planning and preparation of annual charitable events to benefit research, development of programs to support research initiatives, and serving as a liaison with faculty and other constituencies on a broad range of organizational issues
Performs complex administrative duties of a responsible, sensitive and confidential nature requiring considerable independence of action; coordinates faculty and staff meetings; creates itineraries for visiting professors and research recruits; utilizes independent decision making in coordination of various initiatives and committees; composes training documents, grant work and drafts materials in support of the Vice Chairs vision and Department of Radiation Oncology initiatives
Maintains the Vice Chair of Clinical Operations administrative, Research and Clinical calendars as well as the Clinical Director, administrative and Clinical calendars, and the CAO’s Administrative calendar and proactively manages the distribution/flow of information in the office and schedule by identifying issues to be addressed directly by the Vice Chair and others supported
Schedules meetings for those supported in the Clinical, Administrative and research areas; prepares and distributes agendas and other appropriate materials for virtual and in-person meetings and attends meetings when indicated
Creates, composes, prepares, proofreads, distributes, and files correspondence, presentations, manuscripts, abstracts, publications, reports, agendas, meeting minutes, and other documents
Maintains CV and dossier for the Vice Chair of Clinical Operations and the Clinical Director
Answers and directs phone calls as appropriate, ensures timely response to pertinent issues and resolves/trouble shoots problems as needed
Conducts and facilitates special projects
Researches information, gathers & compiles statistics and computes various data
Prepares recurrent, special, and/or one-time reports as needs arise
Summarizes or replies to inquiries selecting relevant data from a variety of sources
Qualification
Required
High School diploma or GED
Certification or vocational training may be required
2 years of relevant experience required
Preferred
Associate degree in relevant field may be preferred
4-6 years of relevant experience preferred
Company
The Ohio State University Wexner Medical Center
The Ohio State University Wexner Medical Center is personalizing health care to meet the needs of each patient. It is a sub-organization of The Ohio State University.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Emile Daoud
Chief, Cardiac Electrophysiology Section
Recent News
Company data provided by crunchbase