Organics Ocean, Rain Media · 20 hours ago
Procurement Specialist
United States
Full-time
Remote
Senior Level
$85K/yr - $115K/yr
5+ years expRain Media I Organics Ocean is a premium direct-to-consumer supplement brand seeking a Procurement Specialist to manage purchase orders, invoicing, and supplier coordination. The role focuses on ensuring procurement data accuracy and operational continuity within the supply chain.
Internet
Responsibilities
Own the purchase order and invoicing process from SIOP output through supplier delivery
Create and manage POs in QuickBooks; send to suppliers and manage all follow-up
Maintain accurate, daily-updated PO trackers (transitioning from weekly to daily updates)
Communicate with suppliers on pricing, timelines, labeling responsibilities, and shipment details
Understand supplier nuances (how they invoice, common error patterns, labeling workflows)
Prepare and organize data for cash disbursement meetings, including invoice approvals and open invoice tracking
Reconcile invoices and supporting documents; flag anomalies such as direct-to-FBA shipments, missing packing slips, or incorrect PO allocations
Confidently manage large, complex POs with multiple shipments and exceptions
Track supplier production timelines and delivery schedules to ensure inventory arrives as expected
Coordinate with suppliers on order status, shipment schedules, and delivery changes
Reconcile shipments against GFS, warehouse receipts, and packing slips; resolve mismatches
Support escalation workflows when delivery timelines are missed, working with internal stakeholders as needed
Maintain supplier contact details and documentation across systems
Support a future supplier scorecard process by tracking on-time delivery data and performance metrics for quarterly review
Work effectively with suppliers across varying levels of process maturity (systematized vs. manual)
Coordinate with carriers and 3PL partners (including TFL) to support smooth inbound logistics and receiving
Track inventory movements related to POs and confirm deliveries are properly documented and recorded
Support reconciliation of large POs with multiple shipments by aligning packing slips, receiving records, and invoices
Identify and flag exceptions such as missing documents, mismatched shipments, incorrect PO allocations, or incomplete receiving
Support upcoming ERP implementation by learning current workflows and helping define improved future-state processes
Assist with data cleanliness, documentation, and workflow consistency to ensure a smoother transition into an ERP environment
Help build repeatable procurement processes that reduce manual work and eliminate preventable fire drills
Contribute to defining and running future procurement workflows within the ERP system
Apply general analytics skills to support costing comparisons and process improvements
Qualification
Required
Minimum 5 years of experience in procurement, supply chain, or purchasing roles (CPG or DTC preferred)
Hands-on experience with purchase orders, invoicing, and supplier communication
Ability to work in QuickBooks for monthly PO creation and management (expert-level not required)
Strong spreadsheet skills for managing trackers and reconciling shipments, receipts, and packing slips
Comfortable handling large, complex POs with multiple shipments and exceptions
Detail-oriented with the ability to catch errors such as incorrect POs, missing packing slips, or direct-to-FBA anomalies
Prior ERP experience (tool-agnostic); NetSuite preferred but not required
Strong documentation, discipline, and organizational habits
Clear communicator with strong follow-through and ability to keep stakeholders aligned
Comfortable managing multiple suppliers, timelines, and operational tasks simultaneously
Preferred
QuickBooks certification
NetSuite or ERP certification
Experience in supplements, nutraceuticals, CPG, or DTC eCommerce operations
Experience supporting supplier scorecards or vendor performance management
Experience supporting dual-sourcing strategies or multi-vendor allocation planning
Familiarity with COA collection and documentation workflows (analysis not required)
Benefits
Healthcare
Dental
Vision
Company
Organics Ocean, Rain Media
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase