LHH · 5 hours ago
Office Administrator
Chicago, IL
Full-time
Onsite
Mid, Senior Level
$65K/yr - $75K/yr
5+ years expLHH Recruitment Solutions is partnering with a growing organization seeking a motivated Office Administrator to join their team. The role involves overseeing workplace operations, supporting leadership, and ensuring a productive office environment while mentoring a small team of administrative support staff.
Human Resources
Hiring Manager
Karen Oehme
Responsibilities
Act as the primary point of contact for building management, ensuring smooth daily operations and a safe, well‑maintained workspace
Maintain a clean, organized, and fully stocked office environment aligned with company standards
Oversee vendor relationships for supplies, facilities maintenance, décor, catered meetings, office improvements, and workplace services
Be a consistent, engaged presence throughout the office—approachable, responsive, and tuned into daily needs
Assist with planning and executing office enhancements, moves, expansions, or remodel-related initiatives
Provide day‑to‑day direction to reception, file room, clerical, and litigation-support staff
Maintain a hands‑on leadership style—visible, collaborative, and actively involved in daily workflow
Ensure staff adhere to procedures, service expectations, and productivity standards; offer coaching and guidance when needed
Foster a culture of teamwork, accountability, and continuous improvement
Support senior leadership with scheduling, calendar coordination, and administrative tasks
Handle sensitive matters with discretion, maturity, and sound judgment
Identify opportunities to streamline processes and improve operational efficiency
Qualification
Required
Minimum of 5 years of office administration experience, including oversight or mentorship of support staff
Strong organizational skills with the ability to multitask and stay ahead of operational needs
Excellent communication skills and the ability to build rapport at all levels of the organization
Tech-savvy with confidence using modern office systems and technology
Proficient in MS Office
Proven track record of reliability, professionalism, and strong work ethic
Preferred
Bachelor's Degree preferred
Experience in a legal, professional-services, or similar environment is a strong plus
Experience coordinating office moves, build-outs, or facilities projects highly preferred
Personality traits aligned with success in this role: empathetic, approachable, adaptable, proactive, and team-oriented
Benefits
Unlimited vacation policy
Paid sick leave where applicable by state law
Medical Insurance
Dental Insurance
401K
Profit Sharing
Life Insurance
Company
LHH
At LHH, we believe work should be meaningful, fulfilling, and connected.
10001+ employees
H1B Sponsorship
LHH has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2022 (1)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
Dave Hilbig
President & CEO, OCM-LHH Utah, Wyoming
Ted Diven, MBA
CEO - OCM / Lee Hecht Harrison (ID, MT, NV)
Recent News
24-7 Press Release Newswire
2025-05-17
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