West Virginia University · 23 hours ago
Finance & Business Manager - Division of Land Grant Programs
Weston, WV
Full-time
Onsite
Entry, Mid Level
1+ years expWest Virginia University is seeking a Finance and Business Manager for their Division of Land Grant Programs. This role involves overseeing daily financial processes, managing event operations, and providing administrative support at Jackson's Mill campus.
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Responsibilities
Assist the Director in assessing and monitoring expenditures and revenues for state, Foundation and fee accounts
Comply with all cash handling requirements/practices of the State of WV, WVU, and WVU Jackson's Mill
Prepare and submit deposits for cash, check, and credit cards daily. Reconcile deposits once submitted to and recorded by WVU Shared Services via Miscellaneous Cash Receipts report
Report consumer sales tax and local occupancy tax to WVU Tax Services monthly
Prepare requisitions in Mountaineer Marketplace to purchase goods and services including obtaining and providing proper documentation and approval required for processing
Submit vendor registration requests through Mountaineer Marketplace as needed. Verify vendor registration prior to submitting requisitions
Make procurement card purchases and reconcile through My Expenses. Serve as designee to reconcile procurement care purchases for Director
Submits payments to multiple utilities each month utilizing procurement card and Mountaineer Marketplace
Prepares, reconciles, and manages departmental financial reporting
Closely monitors earned revenue to ensure revenue meets budget demands
Identifies account receivables to accurately reflect estimated revenue projections
At year-end closeout initiates cancellations, finalizes open orders, and other transactions
Assisting management make financial decisions
Serve as liaison between customers and all Jackson's Mill departments
Communicate rates with customers within given parameters. Provide notification and implement revisions in pricing, group rates and packages
Manage guest bookings and reservations. Check guests' arrivals and departures using computerized software
Aid guests in the completion of registration
Respond to guest inquiries and requests in-person, by phone, and online
Negotiate, schedule, and manage services and facilities for groups and customers. Assist in planning the logistics of conferences and events
Maintain a positive attitude and friendly demeanor. Develop and maintain positive customer base to ensure return business for annual and semi-annual conferences and events
Compute guest billings and accurately post charges to guest rooms and house accounts
Communicate with necessary staff to address any issues or complaints made by guests
Recognize potential issues and seek the resources to counteract those problems before they are recognized by the customer/group
Manage the maintenance, organization and updating of the master calendar of events
Coordinates with other staff to ensure coverage of front desk during operating hours
Provide administrative support to the director the Jackson's Mill
Receive and greet visitors to the office, determine nature of their visit, and direct them to the appropriate individual/department for assistance
Assume responsibility for additional duties as assigned to ensure the efficient operation of WVU Jackson’s Mill
Attend training/conferences for professional development as appropriate/required
Qualification
Required
Bachelors Degree in Business, Human Resources, Event Planning, Marketing or Communication. Equivalent combination of education and related experience will be accepted
A minimum of one (1) year of experience in business administration or management
Experience as a front desk clerk, receptionist, administrative assistant, or similar role in a fast-paced public environment
Experience in conference planning and/or marketing
Experience in conflict management/resolution
Experience with Microsoft Office Suite
Experience in a team-based environment
Ability to perform budgeting/financial/accounting calculations
Knowledge of accounting software, internal and external to WVU system
Knowledge of Microsoft Office Suite
Experience with event and conference planning/management
Excellent customer service and interpersonal skills
Strong organizational skills and attention to detail
Strong oral and written communication skills with the ability to communicate clearly and concisely with a variety of individuals concerning a broad range of issues
Comfort interacting with all levels of management
Demonstrated ability to maintain confidentiality
Ability to maintain proper attendance and punctuality standards
Ability to work effectively and independently in a non-supervised, fast-paced business environment, exercising judgement, tact, and diplomacy in all interactions with diverse groups
Ability to work flexible hours including evenings, weekends and holidays as needed to accommodate group/event scheduling
Valid driver's license
Benefits
37.5-hour work week
13 paid holidays (staff holiday calendar)
24 annual leave (vacation) days per year (employee leave)
18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
WVU offers a range of health insurance and other benefits
401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ’s.
Wellness programs
Company
West Virginia University
West Virginia University offers academic programs in order to earn bachelor’s, master’s, or doctoral degrees.
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$20.97MKey Investors
National Institute of Nursing ResearchU.S. Department of AgricultureU.S. Department of Commerce
2025-02-01Grant· $2.7M
2024-10-29Grant· $7.82M
2024-09-17Grant· $0.72M
Leadership Team
Lori Hazlehurst
Professor Pharmaceutical Sciences
Michael Benson
President and Professor of History
Recent News
2025-12-12
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