JLL · 19 hours ago
Maintenance Scheduler
Thousand Oaks, CA
Full-time
Onsite
Mid Level
$70K/yr - $73K/yr
3+ years expJLL is a leading global provider of real estate and investment management services, and they are seeking a Maintenance Scheduler. This role involves orchestrating facility maintenance operations by creating and managing maintenance schedules, coordinating with maintenance teams and vendors, and ensuring optimal building performance.
CommercialReal Estate
No H1B
Responsibilities
Develop and maintain comprehensive preventive maintenance schedules for mechanical, electrical, plumbing, and building systems across assigned properties
Coordinate with maintenance technicians, contractors, and vendors to schedule repairs, inspections, and routine maintenance activities
Utilize computerized maintenance management systems (CMMS) to track work orders, generate reports, and monitor maintenance performance metrics
Analyze equipment performance data and maintenance histories to optimize scheduling intervals and predict potential failures
Collaborate with facility managers and clients to prioritize maintenance activities based on operational needs and budget constraints
Manage emergency response scheduling and coordinate urgent repairs to minimize operational disruptions
Track inventory levels of maintenance supplies and coordinate procurement activities with purchasing teams
Prepare detailed maintenance reports and present performance analytics to clients and internal stakeholders
Ensure all scheduled maintenance activities comply with regulatory requirements, manufacturer recommendations, and industry best practices
Qualification
Required
Bachelor's degree in Engineering, Facilities Management, Business Administration, or related field, or equivalent combination of education and experience
Minimum 3-5 years of experience in maintenance scheduling, facilities management, or related field
Proficiency with computerized maintenance management systems (CMMS) such as Maximo, ServiceNow, or similar platforms
Strong analytical skills with ability to interpret technical data, equipment specifications, and maintenance requirements
Excellent organizational and time management skills with proven ability to manage multiple priorities in fast-paced environments
Advanced proficiency in Microsoft Office Suite, particularly Excel for data analysis and reporting
Knowledge of mechanical, electrical, plumbing, and HVAC systems and their maintenance requirements
Strong communication skills with ability to interact effectively with technicians, vendors, and clients at all organizational levels
Preferred
Professional certification in facilities management (CFM, FMP, or similar) or maintenance planning and scheduling
Experience with predictive maintenance technologies and condition monitoring systems
Background in commercial real estate or corporate facilities management environments
Knowledge of building automation systems (BAS) and energy management platforms
Experience with lean maintenance practices and continuous improvement methodologies
Familiarity with regulatory compliance requirements including OSHA, EPA, and local building codes
Project management certification (PMP, CAPM) or demonstrated project coordination experience
Benefits
401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay
Company
JLL
We’re a leading professional services firm that specializes in real estate and investment management.
10001+ employees
Funding
Current Stage
Public CompanyTotal Funding
$1.59B2025-11-03Post Ipo Debt· $565.35M
2023-11-08Post Ipo Debt· $400M
2019-05-29Post Ipo Debt· $46.5M
Leadership Team
Christian Ulbrich
Global Chief Executive Officer
Jones Lang LaSalle
Global CEO, Capital Markets and Member
Recent News
2026-01-07
Morningstar.com
2025-12-29
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