Dr. Killigan's, Inc. · 1 day ago
Executive Assistant
Redding, CA 96003
Full-time
Hybrid
Mid Level
$24/hr - $30/hr
3+ years expDr. Killigan's, Inc. is committed to redefining pest control through a holistic approach that prioritizes safety and well-being. They are seeking a part-time Executive Assistant to support the Chief Operating Officer by providing essential administrative and organizational support, managing schedules, and facilitating communication to optimize the COO's focus on strategic initiatives.
ChemicalE-CommerceRetail
Responsibilities
Monitor, review, and file and create ideal system for emails across multiple inboxes, prioritizing messages and alerting the COO of any required actions promptly
Proactively manage the COO’s calendar, including scheduling meetings, resolving conflicts, supporting technology needs, and preparing materials for each appointment
Prepare meeting agendas, take and distribute clear notes, track action items, and ensure timely follow-up and filing
Coordinate travel arrangements; provide local airport drop-off and pick-up as needed; prepare and submit expense reports; and assist with the preparation of documents and presentations
Provide executive-level administrative support to the COO, including managing and organizing physical and digital filing systems, handling incoming mail by scanning, distributing to relevant internal stakeholders or vendors, and maintaining organized records
Assist with accounts payable processes by organizing invoices, preparing checks for signature, and performing other clerical duties as needed to support smooth office operations
Serve as a professional and approachable liaison between the COO and internal/external stakeholders across Slack, email, and phone, helping prioritize requests and managing the COO’s time effectively
Support special projects, research tasks, and internal coordination as needed
Order groceries, plan meals, and coordinate ongoing personal or household appointments
Collect mail, scan and file documents, facilitate returns, and support ad hoc administrative tasks specific to the COO, including coordination of documents, deliveries, and other office-related responsibilities as needed
Sell items on online platforms (e.g., Facebook Marketplace) as needed
Plan, coordinate, and prepare professional and personal events, including ordering and picking up meals, setting up for on-site meetings or gatherings, and assisting with event facilitation. Collaborate with other staff as needed for larger events
Support tasks related to additional office spaces or other locations
Assist with occasional meal preparation or other household/office-related tasks as requested
Qualification
Required
3+ years of experience supporting senior leadership, ideally in a fast-paced or hybrid environment
Highly organized, detail-oriented, and able to deliver accurate work under tight deadlines
Demonstrated ability to manage multiple email accounts, calendars, and communication channels with precision
Exceptional time management skills, with the ability to prioritize competing demands and able to deliver accurate work independently, with minimal guidance
Strong written and verbal communication skills, professional in all interactions, with the ability to communicate directly and work independently without frequent check-ins
Discretion and integrity in handling sensitive and confidential information, with the judgment to ask questions when clarity is needed
Tech-savvy, with proficiency in Google Workspace, Slack, Monday.com, and other digital collaboration tools, and comfortable working on Mac computers
Process-oriented and proactive, with the ability to identify workflow improvements and implement them while collaborating across the organization
Flexibility for occasional on-call availability to respond to urgent matters outside of standard working hours
Occasional travel for company events, including an annual team retreat, is encouraged but not mandatory
Preferred
Project Management certification (e.g., PMP, CAPM) is a plus
Company
Dr. Killigan's, Inc.
Dr. Killigan is the quintessential embodiment of our values and vision.
11-50 employees
Funding
Current Stage
Early StageRecent News
Morningstar, Inc.
2025-03-26
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