Chamberlain Advisors · 7 hours ago
Administrative Assistant - Sales and Marketing Departments
Milwaukee, WI
Full-time
Onsite
Mid Level
$60K/yr - $65K/yr
3+ years expChamberlain Advisors is partnering with a nationally recognized institution to identify a highly organized and proactive Sales & Marketing Administrative Assistant. This role provides critical administrative support to the Sales organization, managing executive calendars, travel arrangements, and logistics for client meetings and tradeshows.
Staffing & Recruiting
Responsibilities
Provide comprehensive administrative support to Inside Sales, Outside Sales, Sales Management, and senior leadership
Manage complex travel arrangements for sales personnel, including flights, hotels, rental cars, and itinerary changes
Prepare, submit, and track expense reports, receipts, advances, and reimbursements
Manage SVP calendars and schedules, responding to meeting requests and communications on their behalf as directed
Monitor and manage SVP email correspondence, ensuring timely and professional responses
Coordinate and track monthly Client Satisfaction touch-base meetings, including maintaining associated reporting spreadsheets
Learn and navigate internal sales processes, proactively locating information to support sales initiatives and follow up on action items from meetings and projects
Communicate with clients and internal teams on behalf of senior leadership using professional business etiquette
Coordinate all logistics for Client Selection Meetings, including conference room setup and catering arrangements
Manage breakfast, coffee service, refrigerator stocking, lunch orders, and coordination of dinner reservations with Outside Sales teams
Ensure conference rooms and meeting spaces are client-ready and professionally maintained
Own end-to-end logistics for state and national tradeshows, ensuring flawless execution
Secure sponsorships and register booths early to capture cost savings
Arrange attendee travel and complete all required authorization documentation
Coordinate pre-show and on-site needs, including booth utilities, shipping, raffle items, and show materials
Prepare comprehensive tradeshow overview packets for the Sales team
Maintain memberships and relationships with relevant industry organizations
Serve as the primary administrative contact for the corporate office location
Maintain a welcoming, organized office environment, including kitchenette and coffee station upkeep
Ensure refrigerators are stocked and routine kitchen tasks are completed
Partner with the Office Assistant to monitor inventory and replenish office and kitchen supplies as needed
Support general office organization and day-to-day operational needs
Qualification
Required
Associate's degree or equivalent combination of education and experience
3+ years of experience in sales support, executive administration, or a related administrative role
Strong decision-making skills with the ability to synthesize information and act in alignment with executive priorities
Exceptional communication and collaboration skills, with experience supporting C-suite and senior leadership
Proven ability to organize, prioritize, and multitask in a fast-paced environment
Strong written communication skills, with the ability to write, edit, and adapt content across professional and marketing styles
High level of ownership, follow-through, and accountability for both short- and long-term projects
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams); CRM experience preferred
Preferred
Bachelor's degree in Business or a related field
Experience supporting a construction or construction-adjacent organization
Experience with HubSpot or similar CRM platforms
Benefits
Parking
Access to Healthcare
Dental, and Vision Insurance Plan of Choice
401K
Company
Chamberlain Advisors
Chamberlain is a talent acquisition firm for organizations that seek human capital differentiation.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Brad Thomas
Managing Partner, Executive Search
Company data provided by crunchbase