Chamberlain Advisors · 2 days ago
Marketing & Events Coordinator
Milwaukee, WI
Full-time
Hybrid
Entry Level
$60K/yr - $65K/yr
1+ years expChamberlain Advisors is partnering with a national design-build organization to identify a highly organized, proactive Marketing & Events Coordinator. This role is a critical partner to both the Sales and Marketing teams, serving as the central point of coordination for tradeshow operations, sales enablement materials, executive support, and day-to-day marketing and office logistics.
Staffing & Recruiting
Responsibilities
Own end-to-end coordination for state and national tradeshows and conventions, a top business priority for the organization
Manage event calendars, checklists, deadlines, and communications to ensure flawless execution
Register booths and sponsorships early to secure cost savings
Coordinate attendee travel, lodging, and required authorization documentation
Manage pre-show and on-site logistics including shipping, booth utilities, materials, signage, and raffle items
Prepare detailed tradeshow overview packets and schedules for Sales leadership and attending team members
Partner closely with Sales to support on-the-road event execution and follow-up
Support Sales leadership with PowerPoint presentations, including editing, formatting, enhancing visuals, and bringing existing content to life
Learn and apply La Macchia Group’s brand, history, and messaging to sales enablement materials
Assist with marketing and sales projects as priorities shift throughout the day
Serve as a bridge between Sales and Marketing, balancing responsiveness with strong prioritization
Manage frequent and recurring travel bookings for Sales leadership and team members
Prepare, submit, and track expense reports with a strong emphasis on accuracy and timeliness (Concur experience highly valued)
Manage calendars, scheduling, and meeting logistics for Sales and Marketing leadership
Coordinate Client Selection Meetings, including room setup, materials, catering, and follow-up needs
Track Client Satisfaction touch-base meetings and maintain associated spreadsheets and documentation
Communicate professionally with clients, vendors, and internal stakeholders on behalf of leadership
Serve as the primary administrative contact for the corporate office location
Ensure conference rooms and meeting spaces are client-ready at all times
Prepare for client and visitor meetings with signage, materials, and welcome items
Manage office readiness tasks including coffee service, kitchen organization, and supply replenishment in partnership with the Office Assistant
Support general office organization and day-to-day operational needs
Qualification
Required
1–3 years of experience in marketing coordination, event coordination, sales support, or administrative support roles
Strong organizational and time-management skills with the ability to juggle multiple priorities and frequent interruptions
Confidence supporting Sales leaders and executives, including the ability to push back politely and manage expectations
Proven experience coordinating logistics, travel, schedules, or events
Strong written and verbal communication skills with a polished, professional presence
High attention to detail and strong follow-through
Comfort working in a collaborative, creative team environment while also supporting sales-driven urgency
Proficiency in Microsoft Office, particularly PowerPoint (presentation editing and formatting) and Excel
Preferred
Concur (travel and expense management)
HubSpot
Canva
Adobe
Microsoft PowerPoint, Excel, Outlook, and Word
Bachelor's degree preferred but not required
Prior experience supporting tradeshows, conventions, or events
Experience working closely with Sales teams
Exposure to construction, design-build, or professional services environments
Benefits
Parking
Access to Healthcare
Dental, and Vision Insurance Plan of Choice
401K
Company
Chamberlain Advisors
Chamberlain is a talent acquisition firm for organizations that seek human capital differentiation.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Brad Thomas
Managing Partner, Executive Search
Company data provided by crunchbase