Confidential · 20 hours ago
Administrative Assistant
Murrieta, CA, US
Full-time
Onsite
Entry Level
2+ years expConfidential company is seeking an Administrative Assistant to provide essential support to administrative and sales operations. The role involves handling customer information, documentation, and internal processes while ensuring smooth operations in a dynamic retail and service environment.
Marketing & Advertising
Responsibilities
Assist with answering and routing incoming phone calls
Support maintenance of customer portals by assisting with adding new accounts, updating Certificates of Insurance (COIs), vendor contracts, and annual billing records
Assist with processing insurance requests for customers requiring additional insured status
Enter vouchers into the system as needed for backup
Assist in processing, organizing, and maintaining sales deal jackets
Support the entry and tracking of unit inventory using systems such as Teams and dealer software
Monitor office supply levels and manage orders for the Murrieta location and requests from other branches
File invoices and sales deals in physical filing cabinets in an organized and timely manner
Register warranties and input relevant dates
Send Manufacturer's Statement of Origin (MSO) documents to financing companies
Send Net 30 invoices to qualifying customers along with purchase orders (POs)
Provide backup support for printing DMV paperwork for sales transactions
Assist in receiving and distributing license plates from the DMV
Assist with accounts receivable and payable
Perform other administrative and clerical tasks as assigned by management
Maintain confidentiality of sensitive customer and company data
Qualification
Required
Strong organizational and time management skills
Excellent verbal and written communication abilities
Detail-oriented with a high degree of accuracy in data entry and record-keeping
Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and familiarity with CRM or dealership software is a plus
Ability to learn and use dealership-specific systems with training
Ability to work independently and manage multiple tasks with minimal supervision
Reliable and professional demeanor in both appearance and communication
Ability to handle confidential information with discretion
High School Diploma or equivalent required
2+ years of administrative or clerical experience preferred, especially in a retail, dealership, or service environment
Familiarity with basic accounting or invoicing practices is a plus
Experience working with DMV documentation and warranty registrations is desirable but not required
Prolonged periods of sitting at a desk and working on a computer
Ability to occasionally lift up to 50 pounds (e.g., file boxes, office supplies)
Repetitive motion tasks such as typing and filing
Preferred
2+ years of administrative or clerical experience preferred, especially in a retail, dealership, or service environment
Familiarity with basic accounting or invoicing practices is a plus
Experience working with DMV documentation and warranty registrations is desirable but not required
Company
Confidential
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Silicon Valley, California US, US
51-200 employeesFunding
Current Stage
Growth StageLeadership Team
Roshan Syed
Global Talent Partner
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