NJ Department of Environmental Protection · 5 hours ago
WLM-2026-1H Administrative Assistant 3 - Hourly
Toms River, NJ
Full-time
Onsite
Mid, Senior Level
$25/hr - $25/hr
5+ years expThe NJ Department of Environmental Protection is seeking an Administrative Assistant 3 to provide administrative support services within the Bureau or Service. The role involves drafting and tracking agreements, reviewing office operations, and recommending process improvements.
Government Administration
No H1B
Responsibilities
Assists the head of a Bureau or Service in a state department, institution, or agency by performing and coordinating administrative support services: does other related work
Draft, edit, and track the execution of Simple Sending Plans, Project Partnership Agreements, and State Aid Agreements while reviewing budgets and resource allocations
Review office operations and standard operating procedures (SOPs) and recommend process improvements, including the use of new technologies, improved workflows, and enhanced data sharing
Represent AD as needed
Align DEP priorities
Create, track, and ensure completion of HARP actions
Create and track expenditures such as blankets, O&M costs, capital expenditures, cost-shares and mortgages, and associated funding sources
Create digital distributions
Schedule meeting with outside agencies
Track workflows and associated tasks for various project completions from inceptions through closeout
Qualification
Required
Five (5) years of professional experience in a business or government agency providing administrative support services and/or coordinating work activities
Possession of a bachelor's degree from an accredited college or university; and one (1) year of the above-mentioned professional experience
All U.S. degrees and transcripts must be from an accredited college or university. All foreign degrees and transcripts must be evaluated for accreditation by a recognized evaluation service by the closing date of this posting
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position
Selected candidates must be authorized to work in the United States per the Department of Homeland Security, United States Citizenship, and Immigration Services regulations
Preferred
Ability to draft, edit, and track agreements, plans, and related documents
Knowledge of office operations, with the ability to recommend process improvements
Ability to align work with DEP priorities and represent office leadership as needed
Strong organizational, communication, customer service, and coordination skills, including scheduling meetings
Proficiency with Microsoft Outlook, Excel, and Word
Benefits
Earned Sick Time*
Company
NJ Department of Environmental Protection
On America's first official "Earth Day" — April 22, 1970, the New Jersey Department of Environmental Protection was born.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Kimberly Cahall
Chief Enforcement Officer
Vincenzo Ferriola
Outdoor Recreation Legacy Partnership Program Coordinator
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