CW RESOURCES, INC. · 19 hours ago
Executive Administrative Coordinator
New Britain, CT
Full-time
Onsite
Mid Level
$31/hr - $31/hr
3+ years expCW Resources, Inc. is a national non-profit organization committed to delivering high-quality services. The Executive Administrative Coordinator will provide essential support to the President & CEO, senior leadership, and the Board of Directors, ensuring effective administrative operations and organizational alignment.
Facilities Support ServicesLogisticsNon ProfitPackaging ServicesRecreation
Responsibilities
Provide high-level administrative support to the CEO, including visitor hosting, report preparation, correspondence, and meeting coordination
Support senior leaders as needed and obtain executive signatures on required documents
Manage the Corporate Calendar of Events, Meetings, and Visits to ensure organizational alignment
Oversee corporate travel arrangements and provide travel-related support for executives and staff
Assist the President & CEO in supporting three Boards of Directors and all related committees
Maintain and update the board document repository to ensure accuracy and accessibility
Record minutes for approximately five evening board meetings annually, plus any special meetings
Schedule board and select committee meetings, including logistics and communication
Prepare and compile the monthly President’s Report for board distribution
Support planning and execution of the Annual Board Retreat (spring) and Annual Meeting (fall)
Coordinate board-related logistics such as event space, catering, and meeting materials
Greet visitors on behalf of the President & CEO and provide board information as needed
Assist the Corporate Communications team with newsletter development and distribution
Format, print, and prepare marketing materials
Support social media and other communication initiatives when requested
Coordinate facility service visits (e.g., Climatech, elevator maintenance, sprinkler systems, track services) and submit tickets to the facilities team
Communicate facility updates to the Communications Department
Maintain the boardroom and Blue Room, ensuring they are stocked and prepared for meetings
Perform notary duties in accordance with organizational requirements
Order and maintain office supplies, including paper, business cards, envelopes, and general materials
Assist with onboarding new employees by preparing supplies and supporting HR requests
Provide support for postage machine operations and mailing needs
Prepare presentations and materials for business development initiatives
Assist with customer and client outreach, including follow-up communication and scheduling
Conduct research to support business development strategies and respond to incoming leads
Qualification
Required
High school diploma or equivalent is required for this role
3–5 years of administrative experience
At least 2 years providing executive-level administrative support, including direct support to senior leadership and Boards of Directors
Experience working in a large organization (1,000+ employees)
Experience supporting communications, newsletters, or social media
Ability to maintain strict confidentiality with sensitive and high-profile information
Advanced proficiency in Microsoft Word, Excel, Outlook, PowerPoint, Teams, and SharePoint
Ability to work independently and thrive in a fast-paced environment
Valid driver's license and ability to travel locally
Preferred
Bachelor's degree in Business Administration, Communications, Public Administration, or a related field
Notary Public commission or willingness to obtain one shortly after hire
Knowledge of basic budgeting, procurement, and expense-tracking procedures
Strong written and verbal communication skills, including document and presentation formatting
Exceptional organizational and time management abilities
Strong interpersonal skills and the ability to work effectively with executives, board members, staff, and external partners
Analytical and problem-solving skills with the ability to anticipate needs
Professional, polished demeanor with a customer service mindset
Familiarity with CRM systems such as Salesforce
Benefits
Insurance - Medical, Dental, Vision
Telemedicine
Retirement Plan & Match Options
Disability Plans
Life Insurance – Accidental Death & Dismemberment and Group Term Life
Paid Holidays, Vacation and Sick time
Hospital Indemnity, Accident, Critical Illness & Voluntary Life
Company
CW RESOURCES, INC.
CW Resources is serving persons with disabilities through the creation of integrated vocational training & employment opportunities.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Alicia Dziob
Business & Partner Developer
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