EdVoice · 1 day ago
Finance & Operations Coordinator
California, United States
Full-time
Hybrid
Entry, Mid Level
$70K/yr - $80K/yr
2+ years expEdVoice is a nonprofit education advocacy organization focused on reshaping public education in California. They are seeking a highly organized Finance & Operations Coordinator to support finance, compliance, operations, and governance, providing hands-on experience in a mission-driven environment.
CharityEducationNon Profit
Hiring Manager
Jillian Kwan-Jacobs
Responsibilities
Support monthly close processes across multiple entities by preparing reconciliations and backup documentation for review by senior staff
Reconcile payroll, benefits, credit card, and vendor activity to the general ledger and flag discrepancies
Support accounts payable and receivable processes, including invoice intake, approval tracking, and monitoring payment status
Prepare inter-entity reimbursement schedules and supporting documentation under established allocation methodologies
Maintain organized finance files and schedules to support audits, financial reporting, and internal reviews
Administer time-tracking and compliance data collection processes related to lobbying, FPPC reporting, and multi-entity allocation requirements
Monitor compliance calendars and ensure timely collection of required information, certifications, and acknowledgements
Prepare compliance summaries, schedules, and supporting documentation for review by the Director of Finance & Operations
Maintain organized records related to FPPC filings, donor disclosures, contracts, and internal policies
Track compliance-related deadlines and escalate risks or missing information as needed
Maintain centralized contract and vendor repositories, including executed agreements, amendments, and renewal dates
Track vendor invoices against contracts and scopes of work and flag inconsistencies
Support recruiting and hiring, including candidate sourcing, interview scheduling, and initial screening
Manage employee onboarding and offboarding logistics, including payroll setup, benefits enrollment tracking, and IT coordination
Maintain internal documentation, templates, and standard operating procedures to support operational consistency
Assist with ongoing improvements to document management systems and operational workflows
Support team meeting logistics, including calendar coordination, agenda formatting, and materials preparation
Draft meeting notes and track follow-up items for internal review
Support signature collection, filing, and archival of governance and compliance documents
Assist with special projects as needed
Qualification
Required
2–4 years of experience in operations, finance, compliance, or administrative support roles
Curiosity and willingness to learn complex systems, regulations, and workflows, with the ability to incorporate feedback quickly
Strong attention to detail and ability to manage multiple deadlines with accuracy
Ability to recognize anomalies, inconsistencies, or risks and escalate them appropriately
Ability to prioritize competing deadlines and remain detail-oriented in time-sensitive environments
Comfort working in a fast-moving, deadline-driven environment where accuracy matters and priorities may shift
Demonstrated ability to maintain accurate records and documentation in audit-ready environments
Clear written and verbal communication skills, with the judgment to escalate issues appropriately
High level of discretion, integrity, and reliability when handling sensitive information
Comfort working extensively in spreadsheets, shared drives, and cloud-based systems; able to keep information organized and version-controlled
Proficiency in Microsoft 365 and Google Workspace; experience with accounting, payroll, or CRM systems a plus
Interest in nonprofit operations, public policy, advocacy, or compliance environments
Bachelor's degree required
Benefits
Health, dental, and vision insurance for the employee, spouse, and eligible dependents
13 days of paid time off (PTO), 12 paid holidays, winter break from December 25th - 31st, plus sick days
Fully vested employer 1:1 match of employee 401(k) contributions up to 4%
Reimbursement of up to $500 for a remote workspace, in accordance with organizational policy
Reimbursement of up to $750 for a cell phone, in accordance with organizational policy
$90/month technology stipend
Company
EdVoice
EdVoice is a nonprofit organization that advocates for policies to increase measurable student achievement for all students.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Marshall Tuck
Chief Executive Officer
Erika Davis
Chief Operating Officer
Recent News
2025-08-19
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