University of Miami · 11 hours ago
Manager, Programs - College of Arts & Sciences
Coral Gables, FL
Full-time
Onsite
Mid Level
4+ years expThe University of Miami's College of Arts and Sciences has an exciting opportunity for a full-time Manager, Programs. This role provides comprehensive programmatic and administrative support to enhance the student experience and advance the College’s academic mission.
Higher Education
Responsibilities
Coordinates, manages, and implements all related logistics to (new and ongoing) academic interdisciplinary programs, events, and special projects. Responsibilities include working with vendors / caterers, processing purchase orders, reserving event spaces, preparing expenditure paperwork, and creating invitations, mailings, and event materials (e.g., faculty and staff recognition events, Future ’Cane Day, Scholarship Weekend, etc.)
Collaborates with program directors and internal stakeholders to ensure interdisciplinary programs run efficiently and effectively; include managing administrative processes for interdisciplinary programs and other special initiatives
Coordinates with interdisciplinary program directors, builds and enters course schedules and instructor assignments into CLSS and processes co-listing requests; works with program directors regarding details of scheduling and room assignments
Manages and coordinates the College’s awards (e.g., Beyond the Book, Cooper Fellows, Graduate Student awards, etc.), including receiving and processing applications, coordinating committee reviews, preparing award and decline notifications, and maintaining detailed financial spreadsheets
Monitors program and student and faculty reports, as needed
Ensures the effective management of interdisciplinary program operations within authorized budgets, monitoring expenditures and maintaining financial compliance
Coordinates and executes all transactional processing work for special instructor hiring, CAS awards, programs and any other Dean’s initiatives
Manages and coordinates travel and related requests and expenditures for the Dean’s Office and interdisciplinary programs
Provides senior-level administrative support to the Dean’s Office and Senior Associate Deans (including meetings and managing special projects and events)
Hires and provides direct supervision of student assistants
Attends relevant College meetings and assist with the development, preparation, and dissemination of College minutes and materials for meetings and events
In the absence of the Senior Manager for Administrative Operations, this position will provide high level administrative support to the Dean and all his constituencies
Performs other duties as assigned
Plans, implements, evaluates, and monitors assigned program(s)
Implements project plans related to the delivery of new and on-going program(s)
Works with internal stakeholders so that program(s) run efficiently and effectively
Evaluates and measures the effectiveness of assigned program(s)
Ensures that operations are managed within authorized budgets
Collects, manages, and reports program data
Develops and cultivates relationships and partnerships with various internal/external entities and organizations to further department functions
Recruits, supervises, evaluates, and disciplines department staff to ensure optimum performance
Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures
Qualification
Required
Bachelor's degree in relevant field
Minimum 4 years of relevant experience
Exceptional organizational, communication, and interpersonal skills
Sound judgment in navigating complex situations
Ability to manage multiple priorities in a fast-paced environment
Strong commitment to collaboration across departments, faculty, and student support units
Ability to optimize day-to-day operations and processes for efficiency and effectiveness
Ability to implement strategies to improve organizational effectiveness, engagement, and manage change
Knowledge of financial operations and management
Ability to create and maintain a cohesive and productive team environment
Skilled in using office software, technology, and relevant computer applications
Strong verbal and written communication skills to convey ideas clearly and persuasively
Preferred
Any relevant education, certifications and/or work experience may be considered
Company
University of Miami
At UM you'll join a diverse and energized academic community.
5001-10000 employees
H1B Sponsorship
University of Miami has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (208)
2024 (151)
2023 (149)
2022 (121)
2021 (95)
2020 (114)
Funding
Current Stage
Late StageLeadership Team
Albertie Regalado
'Canes Science Bowl — Co-Founder and Co-President
Mark McPheron, FALU, CLU, FLMI
Co-Founder and Past President, and current member, University of Miami Cincinnati 'Canes Community
Recent News
Seattle TechFlash
2023-11-22
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