Trilon Group · 2 days ago
Engineering Administrative Assistant
Miami, FL
Full-time
Onsite
Mid, Senior Level
5+ years expTrilon Group is a professional aviation engineering firm seeking an Engineering Administrative Assistant in South Florida. The primary function of this role will be to support project managers and administrative staff with daily tasks related to airport planning, design, and construction projects, including processing grant awards and monitoring project funds.
Civil EngineeringConsulting
Responsibilities
Provide administrative support to the Executives, Engineers, and other office personnel
Maintain interoffice spreadsheets, emails, contact information, and other documentation related to processing activities
Assist with the procurement of state and federal grants
Assist Project Managers with the financial administration of federal and state grants
Update grant spreadsheets with project expenses, coordinating with state/federal agencies or project managers
Prepare grant budgets, reimbursement requests, and other financial paperwork
Maintain appropriate grant files while adhering to each grant's guidelines, policies, and conditions
Assist with processing monthly credit card reports, processing weekly invoices, balancing local cash account and petty cash fund, and receiving Accounts Receivables
Assist with professional development registrations, travel, and accommodations at professional development events
Assist with setting up internal/external catered events and providing coordination assistance to said events
Assist with answering phones, greeting clients and vendors, and directing them to the appropriate person
Ship to clients and consultants as needed contracts to obtain signature via UPS or FedEx
Obtaining documents required by contracts, such as, but not limited to, proof of insurance
Update company resources with clients, vendors, and acquaintances as needed
Assist with the filing and sending of documents to prospective clients
Assist with the processing of incoming and outgoing mail
Other duties as assigned
Qualification
Required
Good writing and verbal communicative skills
Strong computer skills with experience in Word, Excel, Outlook
Requires a high school diploma or its equivalent with at least 5 years of experience in the field or in a related area
Position requires minimum of 40 hours a week in the office with possibility of overtime
Valid driver's license with approved/acceptable driving history required
Preferred
Associates Degree in closely related field strongly preferred
Benefits
Excellent compensation package
Outstanding holiday and paid-time-off programs
401(k) Plan and Match
Career Path Development Program (Management & Technical Career Tracks)
Mentorship Program
Tuition Reimbursement
Competitive health and dental insurance premiums
Variety of voluntary benefit options
Short-Term Disability/Long-Term Disability
Company-furnished life insurance
Employee Assistant Program (EAP)
Flexible Spending Account
And More
Company
Trilon Group
Trilon Group offers career paths, spanning technical, project management, business management, business development, and operations.
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$200MKey Investors
Alpine Investors
2022-02-01Private Equity· $200M
Leadership Team
Michael (Mick) Renshaw
Chief Executive Officer
Charul Doshi
CFO
Recent News
Vermont Business Magazine
2024-01-20
Alpine Investors
2023-10-31
Company data provided by crunchbase