Ricoh USA, Inc. · 5 hours ago
Corporate Office Services Coordinator
Atlanta, GA
Full-time
Onsite
Entry Level
1+ years expRicoh USA, Inc. is seeking a Corporate Office Services Coordinator to provide white-glove, client-facing support at their global headquarters. This role involves coordinating conference room scheduling, supporting executive and HR events, and managing day-to-day administrative operations while ensuring a polished front-of-house experience.
ConsultingDocument PreparationInformation Technology
Hiring Manager
Saranya Rajamani
Responsibilities
Manage conference room scheduling (calendar coordination, conflict resolution, room readiness)
Coordinate catering and hospitality services; ensure accurate headcounts, dietary notes, setup, and teardown
Execute room setups (moving chairs/tables, AV checks, signage, materials)
Support C‑suite and HR events (board meetings, interviews, town halls, training sessions)
Provide on‑site white‑glove service for executives and VIP guests
Serve as a professional, client‑facing point of contact for employees, guests, and vendors
Partner with Administrative/Executive Assistants to align calendars, priorities, and meeting logistics
Maintain a clean, orderly, and professional workplace experience across shared spaces
Assist with document preparation, guest lists, visitor badges, and reception overflow as needed
Process service requests for office supplies and facility needs; track and escalate issues promptly
Collaborate with IT/AV, Facilities, Security, and HR to ensure seamless event and meeting execution
Support the Director and provide executive support to CEO/CFO as directed
Communicate proactively on schedules, changes, and service standards
Qualification
Required
1–3 years of experience in office services, administrative coordination, conference services, hospitality, or event coordination (corporate preferred)
Demonstrated white‑glove service mindset with polished, professional communication
Strong organizational skills with high attention to detail and follow‑through
Comfortable with light physical tasks (e.g., moving chairs/tables for room setups)
Proficient with Outlook/Office 365 (calendars, email, Excel/Word), and basic AV familiarity
Ability to maintain discretion and professionalism with executives and sensitive information
Preferred
Experience supporting global headquarters or high‑visibility corporate environments
Hospitality/customer service experience in a corporate context
Professional Presence & Poise – polished communication, executive‑appropriate etiquette
Customer Focus – anticipates needs, delivers white‑glove service
Planning & Prioritization – manages multiple rooms, events, and timelines
Collaboration – works cross‑functionally (Admin/EA, HR, IT, Facilities, Security)
Problem Solving – resolves scheduling conflicts and day‑of changes calmly
Reliability – punctual, dependable, and responsive
Company
Ricoh USA, Inc.
At Ricoh, we bring people, processes, and technology together to make information work for you.
10001+ employees
H1B Sponsorship
Ricoh USA, Inc. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (16)
2024 (8)
2023 (7)
2022 (16)
2021 (13)
2020 (4)
Funding
Current Stage
Late StageLeadership Team
Sourabh Jha
Principal Strategist to CEO, Strategic Planning, Analytics and Intelligence
Karen Allman
VP, Technology Portfolio and Partner Management
Recent News
2025-05-06
Company data provided by crunchbase