Pinelake Church · 13 hours ago
Administrative Assistant - Little Lakers
Madison, MS
Full-time
Onsite
Entry, Mid Level
2+ years expPinelake Church is seeking an Administrative Assistant to provide support to the Preschool Ministry Team. The role involves coordinating various administrative tasks to ensure the smooth operation of the ministry and supporting the Preschool Minister in various responsibilities.
Religious Institutions
Responsibilities
Works in coordination with the overall goals and objectives of Pinelake Church
Assists the Campus Pastor to work toward excellence in all areas of the ministry
As a part of the overall Madison Campus staff team, participate in campus-wide ministry events and the shepherding of our Madison Campus faith family
Ensure weekend services are set up and ready for Sunday morning, including curriculum preparation and distribution, supply purchases- snacks and materials, classroom set up and organization
Maintains and tracks data in our church management system, Rock, including running weekly reports, tracking attendance, room management, calendaring, updating groups, and managing Rock connections for first time guest follow up, baptisms, and servant leader involvement
Work with the Preschool Minister to develop, distribute, and maintain the weekly Children’s Ministry servant leader schedule
Prepare mailings and digital correspondence for communicating with leaders and families
Manage the administrative process of our church safety policy, Our House Promise (OHP), in a timely manner, ensuring ongoing OHP compliance for new and existing Children’s Ministry servant leaders. Process all paperwork, run regular reports, and updating appropriate information in Rock for all Children’s Ministry servant leaders
Assist and support the Preschool Minister with planning events, appreciations, and meetings
Assists the Preschool Minister in tracking Children’s Ministry goals, objectives, calendared events, and budgets
Remain apprised of current and new processes, taking initiative to stay up to date on training in Excel, Word, Canva, Rock, and budget management systems
Performs other duties as assigned
Qualification
Required
High school diploma or equivalent minimum; college experience preferred
Two to five years of administrative experience
The individual must be able to understand written or oral instructions; read, analyze and interpret documents, instructions manuals, and policies and procedures
Excellent interpersonal skills, ability to work with a diverse group of people, communicate clearly and effectively on the telephone, email and in person, demonstrating tact and diplomacy
The individual must have demonstrated skill in the use of Windows/MacOS to complete tasks (including word processing and spreadsheets) and the ability to use the internet for information retrieval
The individual must be able to apply basic mathematical concepts and operations to such tasks as accounting, budget management, and financial expense monitoring
The ability to simultaneously conceptualize and plan multiple tasks; project outcomes using different implementation strategies; and apply creative and innovative thinking to problem situations is required
The ability to work effectively and efficiently under stressful conditions to ensure deadlines are met is essential
Must be able to lift up to 25 lbs
Company
Pinelake Church
Pinelake Church is one church meeting in multiple locations across the state of Mississippi.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Chris Clark
Pastor of Missions Partnerships
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