Sound Transit · 2 hours ago
Project Control Specialist (term-limited)
Seattle, WA
Full-time
Hybrid
Mid Level
$78K/yr - $134K/yr
4+ years expSound Transit is a public transportation agency that is seeking a Project Control Specialist for a term-limited position. The role involves serving as a technical expert in project control functions, including budget development, monitoring, reporting, and contract administration for assigned projects.
Public TransportationRailroadTransportation
Responsibilities
Administers project control functions for small to medium size projects and contracts as assigned; develops a Work Breakdown Structure (WBS) for new projects, and as projects evolve, based on established standards and guidelines; develops appropriate account assignment for all WBS elements and coordinates with budget and finance for review and setup of new WBS elements and accounts; reviews reports for correct setup of new WBS elements and accounts
Assists and coordinates with the project team for assigned projects through the project baselining process and ensures all requirements are met and required documents are prepared to support the baselining of a project. Prepares and presents project baseline project control information to the Executive Director. Supports project managers/directors in the preparation of baseline documents required for other approvals (i.e. Phase Gate, Sound Transit Board)
Administers construction and professional services contracts as assigned including contract setup, progress payment processing, and review for compliance with contract terms; development WBSs and assignment of account coding and Grant ID’s and entry of contract costs into Contract Manager System (Primavera Contract Manager); monitoring project performance against plan; provides progress reporting relative to planned data; provide variance analysis and forecasts cost to complete; participates in project/contract risk assessment, mitigation, control, and reporting
Performs change control management; gathers change documentation including independent cost estimate (ICE), scope, cost proposal/estimate, and change control board (CCB) change request, reviews and validates scope of work, assembles change order for internal processing, evaluates change requests and ensures appropriate approvals are obtained; reports on progress and provides analysis of associated risks for trend reporting; tracks changes in Contract Manager System and coordinates with consultants and contractor’s as needed to ensure contract compliance; establishes cost exhibit to accurately reflect task work breakdowns; sets up schedule of values/bid items in Primavera Contract Manager and develops allocation or distribution rules for accurate accounting of costs against the contract
Utilizes an Earned Value Management System (EVMS) to analyze contract/project performance metrics including cost and schedule variances, estimate at completion, and provide narrative report in accordance with the project controls policies and procedures. Present results to manager/supervisor and the project manager/ director
Participates in the planning, procurement negotiation, and set up of new contracts; develops a work breakdown system (WBS) based on specific project/contract requirements, creates account codes and rules, and routes requisition to obtain PO; and interfaces with project manager, coordinator
Reviews, tracks, and forecasts project costs; tracks contract budgets at a task level; reviews contract payments and prepares cost reports; reviews reports for overruns to working budget; reports overruns and/or potential overruns for corrective action; forecasts estimate for completion (EFC) by phase and documents variances; tracks potential change orders and trends in Contract Manager System
Provides support for the development of project budgets and annual spending plans/cash flows including preparing budget worksheets, documenting budget assumptions validating actual expenses, performing variance analyses, forecasting, and updating forecasts for estimated cost to complete
Runs capital program cost reports from Agency financial management/reporting systems and reviews variances to budget; identifies budget overruns to the Project Director/Manager; reports variances to Manager/Supervisor
Troubleshoots miscellaneous issues related to project and contract administration including status of contract/project, Purchase Order (PO) status, and account code discrepancies; provides guidance on project control policies and procedures, responds to requests for project control support provides training and support as needed on functionality of Agency contract management database (Contract Manager System) and project control policies and procedures; performs variance report analysis for project management; and supports Change Control Board and Phase Gate processes for the project manager
Provides support to the division/department and others on matters as directed; serves on committees as assigned; prepares and presents staff reports and other necessary correspondence; attends and participates in professional group meetings; maintains awareness of new trends and developments in project controls; incorporates new developments as appropriate; ensures processes, policies, and practices are interpreted and applied consistently and effectively; ensures accountability and compliance with all current and applicable state and federal laws, Agency policies and procedures, rules and regulations
Champions and models Sound Transit's core values and demonstrates values-based behaviors in everyday interactions across the agency
Contributes to a culture of diversity, equity and inclusion in alignment with Sound Transit’s Equity & Inclusion Policy
It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees
It is the responsibility of all employees to integrate sustainability into everyday business practices
Other duties as assigned
Qualification
Required
Bachelor's degree in Engineering, Construction Management, or closely related field and four years of experience performing project control functions for large projects; OR an equivalent combination of education and experience
Operational characteristics, services, and activities of a project control program area
Project control, project management, public procurement, contract administration, budget preparation, record keeping and records management, and partnering and negotiation principles, practices, and procedures
Scheduling, estimating, risk management, and earned value principles and techniques. Work breakdown structure and its application to scope of project work
Methods and techniques of data collection, research, report preparation, and financial analysis
Budget control/monitoring techniques
Various financial management systems
Pertinent federal, state, and local laws, codes, and regulations
Principles of business letter writing and basic report preparation
Principles of customer service
Modern office procedures, methods, and equipment including computers and computer applications such as word processing, spreadsheets, charts, graphics, and presentations
Project control functions including scheduling, estimating, risk management, and earned value management and reporting
Utilizing personal computer software programs affecting assigned work and in compiling and preparing financial data and reports
Establishing and maintaining effective working relationships with other department staff, management, vendors, outside agencies, community groups, and the general public
Interpreting and administering project control policies and procedures
Utilizing contract/financial management systems including relational databases and budget preparation monitoring and reporting systems
Demonstrating a positive customer service orientation
Communicating across all levels of the organization and with project stakeholders. Using technical concepts and general project management tools and techniques to effectively coordinate project control activities and functions to creatively and effectively solve complex problems
Reviewing and evaluating changes to contract terms
Preparing clear and concise analytical, administrative, and financial reports
Budget preparation and administration
Applying project management techniques and principles
Preferred
Certified cost engineer/certified cost consultant by the Association for the Advancement of Cost Engineering (AACEI)
Benefits
Health Benefits: We offer two choices of medical plans, a dental plan, and a vision plan all at no cost for employee coverage; comprehensive benefits for employees and eligible dependents, including a spouse or domestic partner.
Long-Term Disability and Life Insurance.
Employee Assistance Program.
Retirement Plans: 401a – 10% of employee contribution with a 12% match by Sound Transit; 457b – up to IRS maximum (employee only contribution).
Paid Time Off: Employees accrue 25 days of paid time off annually with increases at four, eight and twelve years of service. Employees at the director level and up accrue additional days. We also observe 12 paid holidays and provide up to 2 paid floating holidays and up to 2 paid volunteer days per year.
Parental Leave: 12 weeks of parental leave for new parents.
Pet Insurance.
ORCA Card: All full-time employees will receive an ORCA card at no cost.
Tuition Reimbursement: Sound Transit will pay up to $5,000 annually for approved tuition expenses.
Company
Sound Transit
Sound Transit is a public transit agency serving the Seattle metropolitan area.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Juan Higuera
Chief of Staff to CEO
John S. Henry, CPA, CMA, CTP
Chief Financial Officer and Treasurer
Recent News
2025-12-05
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