Bristol Bay Construction Holdings LLC · 4 hours ago
Secretary II - Philadelphia
Philadelphia, PA, USA
Full-time
Onsite
New Grad, Entry Level
$24.59/hr - $24.59/hrBristol Bay Construction Holdings LLC is a Government Consulting and Contracting firm supporting federal agencies and military installations. They are seeking a Secretary II to perform a wide range of administrative and clerical support functions, including organizing office files, maintaining inventory records, and coordinating employee travel.
Civil EngineeringConstructionConsultingEnergyEnergy ManagementEnvironmental ConsultingEnvironmental EngineeringFuel
Responsibilities
Assembling forms, labeling folders, organizing and maintaining office files, records, manuals, and handbooks; attending meetings, preparing minutes, and following up on action items
Maintaining automated program-specific systems to track milestones, workloads, progress reports, funding accomplishments, and compliance strategies completing special research requests
Collecting, analyzing, and consolidating program information into standard reporting formats; conducting complex data queries and automated system searches; contacting stakeholders for additional information; performing copy reproduction services; and preparing correspondence such as memos and performance reports
Serves as records and office supply custodian by maintaining inventory records, preparing bi-annual inventory reports, ensuring accountability of recordkeeping systems, validating missing reports, shipping and archiving documentation, and monitoring and ordering office supplies
Coordinates Federal employee travel and serves as the Payroll Point of Contact, including auditing timecards, entering and verifying payroll data, notifying staff for approvals, providing payroll reports, completing quarterly audits, maintaining payroll records, serving as backup for timekeepers, and resolving payroll system issues
Serves as Special Reports Coordinator, GSA Fleet Point of Contact, and Point of Contact for district alarm accounts; maintaining databases; consolidating and submitting reports; tracking milestones and briefing leadership; and supporting FPS programs
Additional duties include assisting with the Protective Security Officer (PSO) program by monitoring training and certifications, maintaining related databases and files, preparing requests for services through the financial management system, maintaining contract guard post exhibits, tracking contract expiration dates, assisting the COR with contract changes, PSO hour tallies, contractor issue tracking, and contract closeouts, developing cost estimates for guard services, preparing funding documents, and tracking fund availability using a declining balance method
Qualification
Required
Demonstrate proficiency in Microsoft Window based computer software and be familiar with basic computer programs to include Microsoft Office Suite
Accurate spelling, typing and attention to detail are necessary
Must have ability to compile and organize reports
Contractor shall use conventional office equipment and associated supplies provided by the Government (desk, filing cabinets, telephone, facsimile, PC computer system, intercom system, photocopier, paper, pens, pencils, staples etc.)
Benefits
Paid holidays
Paid time off including sick and vacation leave
Medical, dental and vision insurance
Flexible spending accounts
Short and long term disability
Company paid life insurance
401(k) with a company match
Discretionary profit sharing
Tuition reimbursement
Company
Bristol Bay Construction Holdings LLC
Bristol Bay Construction Holdings LLC is a holding company of Bristol Bay Native Corporation, an Alaska Native Corporation.
Founded in 1992
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Celeste Hunt, PE, PMP
Chief Business Development Officer
Matt Drake
Chief Legal Officer
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