Texas A&M University · 2 hours ago
Administrative Coordinator I
College Station, TX
Full-time
Onsite
Entry Level
$3,750/mo - $3,750/mo
2+ years expTexas A&M University is seeking an Administrative Coordinator I to provide personal assistance to the Director of the Honors Academy and support the functions of the Office of Undergraduate Research and the Office of National Fellowships. The role requires excellent organizational skills and involves managing calendars, coordinating meetings and events, and overseeing office operations.
Higher Education
Responsibilities
Supports the Director for the Honors Academy by managing calendars, correspondence, scheduling, and administrative initiatives
Coordinates Honors Academy meetings (HURAC, College & Departmental Honors Directors) and large-scale events (Honors Welcome, Recognition Ceremony)
Oversees Honors Academy office operations, including supply purchasing, key inventory, signage, and internal scheduling for shared spaces in Henderson Hall
Assists with student and mentor hiring and compensation coordination with AABS/HR, PITO, and SFAID
Maintains all Honors Academy travel, purchasing, and expense documentation via Buy A&M, AggieBuy, and Emburse
Serves as the emergency coordinator for the Honors Academy and manages compliance with administrative procedures such as records retention, telecom, parking, and IT coordination
Supports the planning and execution of major UHON, UGR, and NTFE events, including: Recognition Ceremony, Honors Welcome, Faculty Socials, and staff retreats. Assists with on-site event needs (transporting materials, setup/teardown, catering, active event management)
Coordinates regalia distribution, faculty appreciation mailings, and certificate/pin distribution across units
Attends regular meetings with directors of UGR and NTFE, and bi-weekly sessions with the AABS liaison
Supports financial operations, including budget tracking, expense submission, and coordination of travel and purchasing systems (Chrome River, AggieBuy, Emburse)
Manages shared building responsibilities for all three offices: maintenance and key requests, building access, shared contracts (IT refresh, Xerox, telecom), and mail logistics
Coordinates onboarding needs for new hires (e.g., computers, name tags, office access, mailboxes). Assists with on-site event needs (transporting materials, setup/teardown, catering, active event management)
Helps with special projects, purchases, and promotional item orders; Fulbright, Boren, Marshall, Rhodes, Churchill, and Goldwater interviews; National Fellowships Day; DEA Breakfast
Supports Research Expo, Scholars Symposium, Journal Releases, REU/SURE events
Coordinates shared front desk operations for all first-floor offices in Henderson Hall
Hires, trains, schedules, and supervises and approves timesheets for 4-5 student workers who support UHON, UGR, and NTFE
Manages front desk workflows including visitor reception, mail handling, phone coverage, and general office communication
Ensures reliable coverage and high-quality service standards across all three units
Supports the Assistant Director to create, maintain, update, review, edit, and post social media and digital signage content for Honors Academy and Phi Kappa Phi
Creates other digital and printed marketing materials for recruiting & engagement efforts
Engage appropriate professional development opportunities
Participates in professional organizations
Makes travel arrangements and tracks budget
Qualification
Required
Bachelor's degree or equivalent combination of education and experience
Two years of experience in office administration
Demonstrated ability to manage an organization
Ability to multi-task and work cooperatively with others
Excellent written and oral communication skills
Preferred
Experience with Concur, Buy A&M, Outlook
Ability to use Canva or Adobe Creative Cloud, Instagram, and other social media channels
Benefits
Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
12-15 days of annual paid holidays
Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
Automatic enrollment in the Teacher Retirement System of Texas
Health and Wellness: Free exercise programs and release time
Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
Educational release time and tuition assistance for completing a degree while a Texas A&M employee
Living Well, a program at Texas A&M that has been built by employees, for employees
Company
Texas A&M University
Texas A&M University has a proud history that stretches back to 1876 when The Agricultural and Mechanical College of Texas became the first public institution of higher learning in the state of Texas.
10001+ employees
H1B Sponsorship
Texas A&M University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (322)
2024 (292)
2023 (214)
2022 (207)
2021 (109)
2020 (141)
Funding
Current Stage
Late StageLeadership Team
Jen Sommers, M.Ed.
Spectrum Living Learning Community Co-Founder
Greg Hartman
Chief Operating Officer and Senior Vice President for Strategic Partnerships, Texas A&M University,
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